Assistant of Art-program Manager

4 weeks ago


หางดง เชยงใหม, Thailand 360 Art Co., Ltd. Full time

**Responsibilities**:
1. **Organizational Support for Events**:

- Assist in the preparation and organization of cultural programs, including exhibitions, workshops, lectures, performances, and other events.
- Prepare materials and props for events, ensuring their availability and readiness for use.
- Coordinate with other departments (technical, administrative, marketing, and rental) to implement cultural programs and private events.

2. **Executing Center Strategy and Developing Events**:

- Implement events in line with the center's planned strategy and cultural program development goals.
- Develop and adapt events according to the center's objectives and strategy, ensuring alignment with the center’s mission and goals.

3. **Administrative Tasks**:

- Maintain documentation and reporting for each event.
- Organize and manage event schedules, keeping the events calendar up-to-date.
- Process requests for purchasing or renting materials and equipment required for programs.

4. **Liaison with Artists and Participants**:

- Communicate with artists, lecturers, and other event participants to coordinate details and participation terms.
- Ensure timely reception of participants, accompany them, and assist with their setup at the venue.
- Address participant questions and provide necessary support throughout the preparation and execution of events.

5. **Coordination with Visitors and Guests**:

- Provide informational support to guests and visitors, answering questions about cultural programs and events.
- Assist in organizing guided tours and coordinate with tour guides.
- Ensure a high level of service for all visitors, managing entry, helping with navigation within the venue, and promptly addressing any issues that arise.

6. **Support for PR and Marketing Initiatives**:

- Collect materials and photo reports from events for subsequent use in PR and marketing.
- Contribute to the preparation of informational materials about events, assist in updating website and social media content.
- Prepare short reports on events for internal use and marketing teams.

7. **Support for Program Evaluation and Improvement**:

- Collect feedback from participants and guests on cultural programs, analyze and organize this information.
- Participate in developing proposals to improve the organization and content of cultural programs.
- Prepare brief reports on event outcomes and participate in debrief meetings to improve future programs.

**Required Qualifications for a Specialist**:
Minimum Qualifications:
1. **Educational Background**:

- Bachelor’s degree in event management, cultural studies, arts management, tourism, or a related field.

2. **Experience in Event Coordination or Cultural Programming**:

- 1-2 years of experience working in event planning, cultural institutions, or a similar role involving program organization and public engagement.

3. **Communication and Interpersonal Skills**:

- Strong communication skills for coordinating with artists, participants, and visitors, and the ability to provide clear, welcoming support to guests.

4. **Organizational and Time Management Skills**:

- Excellent organizational skills to handle event schedules, manage logistics, and coordinate with multiple departments.

5. **Basic Administrative and Documentation Skills**:

- Experience with maintaining event documentation, updating schedules, and managing requests for materials and equipment.

6. **Technical Skills**:

- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic familiarity with tools for updating websites or social media platforms.

7. **Language Proficiency**:

- Fluency in the local language, with advanced proficiency in English to communicate effectively with international guests and participants.

Ideal Qualifications:
1. **Advanced Experience in Cultural Event Management**:

- 3-5 years of experience in a cultural institution, museum, or arts organization, with hands-on experience organizing exhibitions, workshops, performances, or similar events.

2. **Customer Service and Problem-Solving Skills**:

- Strong customer service skills, with the ability to handle visitor inquiries, resolve issues on the spot, and ensure a positive experience for participants and guests.

3. **Project and Event Management Skills**:

- Knowledge of project management or event planning methodologies, able to independently manage complex events and coordinate multiple stakeholders.

4. **Advanced Language Skills**:

- Proficiency in English; additional languages (e.g., French, Spanish, or Chinese) would be an asset, especially for interacting with a diverse audience.

5. **Experience with PR and Marketing Support**:

- Familiarity with PR and marketing practices, including collecting event materials for marketing use and assisting in content creation for websites and social media.

6. **Feedback Collection and Analysis Skills**:

- Experience gathering and analyzing participant feedback, with the ability to prov



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