Human Resources Associate, Sc-6

2 months ago

กรงเทพมหานคร, Thailand United Nations Development Programme (UNDP) Full time

**Job Identification**
- 21504

**Locations**
- Bangkok, Thailand**Posting Date**
- 10/21/2024, 03:28 AM
- 11/03/2024, 10:59 PM

**Job Schedule**
- Full time

**Vacancy Type**
- Service Contract Holders

**Job Function**
- Operations

**Initial Contract Duration**
- 1 Year

**Vacancy Category**
- Local Opportunities

**Vacancy Timeline**
- 2 Weeks

**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Regional Office for Asia and the Pacific (ROAP) addresses gender equality and women’s empowerment challenges in the Asia-Pacific region, including deeply embedded discriminatory social norms and practices that perpetuate inequalities based on gender and other intersectional identities (e.g. ethnicity, class, region, age, disability, migratory status, and sexual orientation and gender identity, among others). The Regional Office works across the following areas: Governance and Inter-governmental support (including on Gender Statistics); Women’s Economic Empowerment (including Migration, Ending Violence Against Women; Women, Peace and Security; Climate Change, Disaster Risk Reduction and Humanitarian Action. Covering 42 countries within Asia and the Pacific, it exercises its triple mandate and functions i.e. Normative, Coordination and high-quality programming at a regional level and in support of UN Women’s offices and UN Country Teams in 24 countries across the region. The UN Women Asia Pacific Regional Office also oversees and manages programming in programme presences.

Under the technical guidance of the Regional HR Business Partner and the daily supervision of the Human Resources Specialist, the Human Resources (HR) Associate is responsible for administratively and logístically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

**Key Functions and Accountabilities**:
**1. Administer and implement HR strategies and policies in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines**:

- Provide general, standard information to the management and staff on HR strategies, rules and regulations;
- Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
- Prepare written response to queries concerning HR related matters.

**2. Provide HR administrative and logístical services to RO and Project Offices in full compliance with UN Women rules, regulations, and HR policies and guidelines**:

- Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
- Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
- Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum system
- Facilitate responses to audit findings and recommendations;
- Assume overall responsibility for leave management; record management;
- Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
- Facilitate staff separation process;
- Create/update entries of vendors, PO and Receipts in Quantum system.

**3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines**:

- Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
- Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
- Prepare position establishment, liaise with headquarters and assure that action is completed;
- Provide regular recruitment status reports;
- Provide advice to local recruitment in programmes/projects when necessary.

**4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines**:

- Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
- Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner

**5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines**:

- Maintain and update internal data

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