Facilities Management Assistant

5 days ago


กรงเทพมหานคร, Thailand United Nations (UN) Full time

Plans, schedules and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure within ESCAP compound and sites and premises including grounds in the purview of ESCAP.
Plans, schedules, supervises and coordinates maintenance services of installations, systems and equipment throughout the buildings.
Receives, analyses and reviews service requests, including installations of equipment; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints. Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions. Trains users on equipment installed.
Reviews contractors' invoices and assists with cost recovery as required.
Carries out technical assessments of existing buildings and infrastructure.
Assists the supervisor in preparing draft proposals for maintenance service of existing facilities and infrastructure, construction and alterations work including preparation of scope of work, technical specifications, construction drawings, bills of quantity and cost estimates.
Conducts technical reviews of offers submitted and studies proposed work methodology, drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems. Accompanies all contractors to job locations, clarifies scope, drawings and specifications after contract has been awarded to successful contractor.
Supervises and coordinates with contractors performing maintenance, construction and alteration work to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, codes and standards, health and safety regulations and objectives. Does final inspection, supervises the commissioning of the work, claim operation manuals and shop drawings for files, and informs supervisor of completion of work.
Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit.
Provides support services to conferences and meetings, sessions, language examinations in coordination with Conference Services and other requesting departments and maintains liaison with focal points.
Participates in the preparation of cost estimates of biennial budget and spending plan related to the Building Management Sub-Unit accounts. Prepares yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables as well as charts of general operating expenses.
Suggests ways to institute control and methods to improve service and reduce cost for the United Nations.
Coordinates with Security and Safety Section and ESCAP's Occupational Safety and Health Focal Point on their assessment and investigation on safety and fire hazard situations associated with installation done by the Unit.
Performs other related duties as required.

**Planning& Organizing**: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationHigh school diploma or equivalent is required. A recognized first-level university degree in a relevant field is desirable.
Work ExperienceA minimum of seven years of experience in facilities management, building management, contract management, engineering, architecture or related area is required
Experience in the coordination of multi-skilled technical teams is desirable.
Experience with an Enterprise Resource Planning (ERP) system, preferably UMOJA (SAP) as related to Facilities, is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. A working knowledge of Thai is highly desirable. Knowledge of another official United Nations language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
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