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Assistant Facilities Manager

1 month ago

กรงเทพมหานคร, Thailand TikTok Technologies Ltd. Full time

The main point of contact for office facilities operation for assigned sites in Thailand and any other assigned sites in APAC.
Conduct regular space audits and update space inventory lists for APAC offices.
Coordinate with project team on facilities advance planning and incorporation into design for new fit-outs of offices across APAC.
Support in reviewing, evaluating and providing inputs to all fit-out design proposals, test-fits, requirements related to space, layout and MEP systems.
Manage office renovation projects and relocation projects.
Support in planning and executing workplace enhancement programme, reconfiguration, seating arrangement and movement.
Manage multiple vendors of hard skills to deliver services on time and within budget.
Manage and prepare budgets, annual planning, perform cost control for the office operations.
Manage vendor procurement processes in accordance with agreed procurement guidelines, involve and work with the internal Procurement team and follow procurement best practices.
Financial administration inclusive of invoice processing; code and allocate to responsible cost centres.
Monitor and provide reports including but not limited to operation trackers, site inspection and energy consumption.
Analyse relevant FM data and preparation of reports, and provide recommendations based on the findings.
Ensure compliance of local legislation and regulations.
Establish and maintain a positive rapport with internal and external stakeholders.
Collaborate closely with the Corporate Service Team to provide a productive and welcoming working environment.
Asset and payment management.
Manage office hand-over and defect follow-up.
Provide logistic support for any office event.
Provide support where necessary for any planned and unplanned out-of-hours working.
Perform other facilities management related duties in APAC as assigned.
Qualifications.
Background in Project and Facilities Management preferred.
Meticulous, organised, good negotiator with strong hands-on mentality and able to work in a fast paced environment, including having flexibility to adjust and react to changing priorities.
Able to travel within the region and provide on site real estate support.
Proficiency in CAD software like AutoCAD, SketchUp, or Revit to create detailed and accurate floor plans.
Proactive, fast learner and ability to multi-task.
Able to work independently yet as a team player to work across different departments.
Passion for services and client focus.
TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
**Job skills required**: CAD, Procurement, Compliance
**Job skills preferred**: Fast Learner, SketchUp, AutoCAD