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Bottega Veneta Admin Assistant

1 month ago

กรงเทพมหานคร, Thailand Groupe Kering Full time

Summary

Job Family Group Description - Facilities and General Services:
Gathers all jobs providing services for the smooth and safe running of our company. Includes jobs responsible for buildings maintenance, health and security at work as well as indirect purchasing activities.

Job Family Description -General Services:
Supports our core activity and ensures the smooth running of facilities. Includes all facilities management activities such as reception, buildings maintenance, energy saving, fleet management.

**Job Description**:
Office Administrative:

- Perform general office activities, such as filing, photocopying, and sorting & distributing mail.
- Maintain office cleanliness.
- Managing office and stores purchases for stationery, pantry food, cleaning and sundry supplies, name tags/name cards, service props, uniforms, and any other office necessities.
- Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.
- Translate documents from Thai to English language or vice-versa when needed.
- Provide or oversee centralized operations and procedures of services for the business.
- Create and maintain effective internal controls for equipment inventory both office & retail store.
- Maintain and safeguard business records.
- Manage the organization’s office and storage space. Perform as liaison with various

vendors, providing maintenance, security, and other occupancy services.
- Liaise/ coordinate with Insurance company, health check-up (yearly).
- Assist in getting system accesses, equipment, or tools needed for new hires.
- Assist in planning and organizing company events/annual dinner/team bonding activities.
- Develop external relationships with appropriate contacts, e.g. IT, accounting firm, and

human resources, Revenue department, Custom department, Forwarder
- Handle vendor invoices and employee expense claim forms and transmit to

Accounting Department.
- Raise Purchase orders and follow up on payment arrangements with Finance and suppliers.
- Perform other duties as assigned.

Stores
- Coordinate store cleaning services, Part timer, store maintenance with external agencies.
- Maintain a good filing system for all correspondence, invoices, contracts.

Job Type

Fixed Term (Fixed Term)

Start Date

2024-02-12

Schedule

Full time

Organization

Bottega Veneta Thailand

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