Supply Chain Manager
1 month ago
**TITLE: Supply Chain Manager**
**TEAM/PROGRAMME**:Operations
**CONTRACT TYPE**:National Hired
**LOCATION**:Bangkok
**CONTRACT LENGTH**:1-year contract with possibility of extension
**ROLE PURPOSE**:
The role of Supply Chain Manager is to ensure an effective and efficient supply chain process required by Save the Children Thailand Foundation based on best practice standards and in compliance with the local legal procedures and Save the Children Supply Chain policies. This is both a strategic and operational role. The post holder aims to improve a positive and impactful work environment through effective business partnering with the different teams within the Foundation structure as well as relevant Supply Chain technical leads at Regional and Global Level.
**SCOPE OF ROLE**:
**Reports to**:Director of Programme Operations and Humanitarian
**Staff reporting to this post**:Supply Chain officer
**Indirect**:2 positions in Mae Sot Field office - Sr. Supply Chain Officer, Warehouse and Logistics Assistant, and 1 position in Pattani Field office - Supply Chain Officer
**Budget Responsibilities**:None
**KEY AREAS OF ACCOUNTABILITY**:
**Procurement**
- Promote and ensure clear requirements of quality and timely availability of procurement plan are consistently communicated to the programme teams
- Lead the communication and dissemination of new or changes to procurement procedures and requirements as per the global guidance and update country manual as require.
- Oversee all procurement activities and provide advice and leadership where required. Ensure that these activities are carried out in full compliance of Save the Children’s policy, protocol and also aligned with donor requirements
- Ensure that “Value for Money” has been taken as a core principle for all procurement activities
- Establish a reasonable and appropriate lead time for goods/services to be followed and achieved. Ensure procurement support is timely and efficient; ensuring effective delivery of goods and services
- Responsible for conducting and monitoring the Sourcing Level, also responsible for communicating with suppliers to obtain quotes, specifications and quality information of quotations.
- Ensure that scheduling delivery and commercial conditions including lead time to delivery, guarantees, packing, transportation, quality, penalties and returns policies have been taken into careful consideration and meet the program requirements.
- Maintain and ensure the Procurement Tracker is updated and accurately report on a monthly basis
- Ensure successful achievement on a monthly basis of the two Supply Chain key performance indicators (KPIs) as part of the country’s overall KPI and successful achievement of meeting the target of savings from sourcing activities. (Benefits Reporting). This will include raising issues through the Risk Management Report mechanism
- Leading in the launch and successful adoption of ProSave for Save the Children Thailand procurement system.
- Provide orientation, coaching, and ongoing training for staff and partners (if required) to ensure all are aware of SCI procurement and Supply Chain policies and procedures
- Leading in procurement at country tender threshold and Framework agreement process.
**Internal & External Business Partnering and Reporting**
- Proactively collaborate with Programs and other functions/departments to ensure that Supply Chain deliver the key values in a timely and effective manner
- Coordinate with Asia Sub-Regional Office (ASRO) related to Supply Chain matters and attend webinars/trainings as required by ARO
- Responsible for quarterly update and reporting country office submission and ensure high quality reports are delivered in timely and accurate manner
- Ensure that all Supply Chain Operation risks are regularly evaluated and that key risks are comprehensively mitigated.
- Actively participate in the Project Kick-Off, Program Meetings, Awards Review Meeting or related meetings that is related to Supply Chain to ensure that all information are taken for further planning and related key issues are constructively addressed.
**Asset Management**
- Ensure a proper tracking of all SCI assets especially an Asset Register and General Programming Equipment Register for the country office
- Ensure all assets are managed according to SCI policy (tagged, registered, issued, disposed of correctly, etc.)
- Lead a yearly physical check of assets and provide the updated asset register to Finance quarterly
- Ensure assets are insured and safe to use
**Warehousing and Stock Management**
- Ensure valid documentation of all processes are follow by SCI standard policy and protocol
- Ensure effective stock keeping system is in place for all warehouses and perform periodic spot-checks on the stock particularly mid-year stock check including provide stock check report as required by Save the Children’s policy and protocol.
- Ensure that the stock has been properly managed and reporting in
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