Meeting Services Assistant

2 weeks ago


กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

MEETINGS SERVICES ASSISTANT
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

24 April 2024-23 May 2024
Job Opening number:

24-CON-ESCAP-233384-R-BANGKOK (O)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Conference Support Team (CST), Conference Management Unit (CMU), Conference and General Services Section (CGSS), in the Division of Administration (DA). The incumbent reports to the Meetings Services Assistant (Supervisor of the Conference Support Team).
Responsibilities
- Under the direct supervision of the Meetings Services Assistant (Supervisor of the Conference Support Team), and overall supervision of the Chief of Conference Management Unit, the incumbent is required to perform the following functions:

Assists assigned Meetings Services Assistants in meeting rooms;
- Receives, sorts and organizes design files for exhibition and promotional materials;
- Sets up seating arrangements based on approved protocol and room charts;
- Delivers photography services;
- Participates in preparation of room charts and files for each scheduled meeting;
- Orders, retrieves, distributes and/or sets up nameplates for meetings on an urgent basis;
- Clears document booths and meeting rooms in preparation for new meetings;
- Checks availability of conference material and other logistic details prior to start of meetings;
- Receives and makes phone calls to exchange urgent information.
- Performs other related duties as required.
- Competencies
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Education
- High school diploma or equivalent is required.

A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
- A minimum of two years (or no experience if graduated with a bachelor’s degree) of responsible experience in general office support is required.

Experience in using Adobe Illustrator and Adobe Photoshop is required.

Experience in photographing public events is desirable.

Experience in providing logistic support for international conference is desirable.

Experience in the United Nations Common System or international organization is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in Thai is desirable. Knowledge of another official United Nations language is an advantage.
Assessment
- Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Special Notice
-

- United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

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