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Personal Assistant to Managing Director
5 months ago
In this position, you will support the Managing Director of Circular Economy and Recycling Asia. You will manage the administrative and clerical tasks required, demonstrate strong organizational skills, and ensure that all meetings and activities of the Managing Director are timely executed. Specific duties and responsibilities are as follows:
- Manage and maintain the MD's internal and external diary and calendar
- Arranging & planning travel, accommodation, visas, and transport for the MD and the company
- Devising and maintaining office systems, including filing and data management
- Co-ordinate and schedule internal and external meetings ensuring highly effective diary control and the preparation and dissemination of materials.
- Conduct weekly diary meetings with the MD and executive team to discuss upcoming engagements, invitations, and other requests.
- Supporting the MD on HR and administrative tasks
- Carrying out projects, background research, and presenting results/findings
- Screening phone calls, inquiries, requests and handling them appropriately.
- Dealing with incoming e-mails and often corresponding on behalf of the MD
- Prepare correspondence on behalf of the MD, including general replies.
- Document preparation – reports, briefings, PowerPoint presentations, etc.
- Project management together with the leadership team
- Reconciling expenses and credit card statements
- Support development of policies and processes across the region/operations
- Liaising with clients, suppliers, members of our organization, and external partners
- Office management of our office, including stationary orders/expenditure, etc.
- Handle all confidential documents and maintain strict confidentiality throughout
What makes you great
- Bachelor's degree in business
- Minimum 3 years PA/secretarial experience at a senior level
- Excellent communication skills in English (both verbal & written)
- Shorthand and excellent typing skills, speed, and accuracy are essential
- Excellent organizational and administrative skills, including MS-Office
- Excellent interpersonal skills being able to liaise effectively at all levels
- Confident and assertive whilst maintaining confidentiality and discretion.
- Methodical and pragmatic approach to working - the ability to multi-task.
- Excellent attention to detail and accurate working
- Experience and capability in managing complex projects/tasks
- Ability to draft clear and focused letters and reports and meet deadlines.
- Well-presented personality
What you can expect working with us
- Above industry compensation and benefits package
- Internal and external training to further develop both your technical and behavioral competencies
- Challenging tasks in a global working environment embracing a family culture
- Room for active involvement and further growth within ALPLA's organization
