Executive Secretary

2 weeks ago

Bangkok, Bangkok, Thailand JOURNAL CORP CO., LTD. Full time ฿900,000 - ฿1,200,000 per year

Responsibilities:

Corporate

  • Prepare and compile meeting briefs, agendas, and materials; take minutes and produce clear action summaries.
  • Organize and manage executives' calendars; arrange meetings and ensure rooms/equipment are ready.
  • Liaise with internal departments to deliver objectives on time.
  • Manage communications on behalf of the executives (emails/letters/calls) as assigned.
  • Plan and book business travel (flights, accommodation, ground transport, visas) and prepare itineraries.
  • Welcome and assist visitors/guests; ensure smooth, professional coordination in all interactions.

Personal

  • Manage personal calendars and day-to-day priorities, including family/guest coordination.
  • Arrange end-to-end personal travel (tickets, hotels, drivers/transport, check-ins) and concierge tasks.
  • Handle personal documents and records (passports, visa renewals, insurance, memberships, medical files, receipts).
  • Coordinate with household/service vendors (residence management, utilities, maintenance, deliveries).
  • Support personal purchases/gifting, private event reservations/RSVPs, and basic expense tracking/reimbursements.
  • Accompany the executives on domestic and international trips as assigned, ensuring punctuality, privacy, and safety.

Qualifications:

  • Bachelor's degree in Management, Business Administration, or related field.
  • At least 2 years' experience as an Executive Secretary or Personal Assistant (C-suite support is an advantage).
  • Exceptional organization, communication, and time-management skills; able to multitask under pressure.
  • High integrity and discretion in handling confidential and personal matters.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar/task management tools.
  • Good command of English communication skills (spoken and written).
  • Flexible with working hours and able to travel/assist after hours when required.

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