Executive secretary

2 weeks ago

Bangkok, Bangkok, Thailand LOOKLEN ARCHITECTS COMPANY LIMITED Full time ฿1,200,000 - ฿2,400,000 per year
Key Responsibilities

1. Executive Support & Administration

  • Manage the Managing Director's calendar, schedule meetings, and coordinate internal/external appointments.
  • Screen, prioritize, and route emails, calls, documents, and meeting requests.
  • Prepare meeting agendas, take minutes, and follow up on actionable items.
  • Draft, proofread, and prepare documents, presentations, and reports.
2. Travel & Logistics
  • Coordinate domestic and international travel schedules, flights, hotels, visas, and itineraries.
  • Prepare travel packs and ensure seamless logistics for business trips and events.
3. Office & Project Coordination
  • Liaise with internal teams (architecture, marketing, HR, finance) to ensure cross-department alignment.
  • Support project coordination by tracking deadlines, submissions, and approvals.
  • Manage document control (contracts, NDAs, proposals, invoices, receipts, etc.).
4. Communication & Stakeholder Management
  • Serve as the primary point of contact for executives, partners, clients, and suppliers.
  • Maintain professional correspondence on behalf of executives.
  • Handle confidential and sensitive information with discretion.
5. Personal Assistance (Minimal but Required)
  • Assist with personal-level tasks that overlap with professional responsibilities (house admin, personal booking, basic errands).
  • Manage gifts, reservations, or hospitality arrangements when required.
Qualifications
Required
  • Bachelor's degree in Business Administration, Management, Communications, or related fields.
  • 2–5 years of experience in Executive Assistant/Secretary roles.
  • Strong command of English and Thai (both written and spoken).
  • Excellent organization and time-management skills.
  • Ability to handle urgent matters, multi-task, and work under pressure.
  • High level of integrity and professionalism.

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