Administrative Officer

5 days ago


Sai Mai district Bangkok City, Thailand ALT Acoustic Laboratory Thailand Full time

Administrative Officer (Acoustic Laboratory Thailand)

Location:
Sai Mai, Bangkok

Employment:
Full-time

Nationality:
Thai only

About us

Acoustic Laboratory Thailand (ALT) is an ISO/IEC 17025–oriented laboratory focused on acoustic testing and accredited/traceable calibrations. We support customers across industry, construction, R&D and education with reliable measurements, reports and service logistics.

Role overview

We are looking for a
pragmatic, self-motivated Administrative Officer
with excellent written English to coordinate customer communications, laboratory planning and logistics. You will be the operational hub for test bookings, calibration workflows, documentation and shipping.

Key responsibilities

  • Customer communication (English & Thai):
    acknowledge inquiries, prepare quotations/templates, confirm POs, share schedules, send reports/invoices, follow up.
  • Planning & coordination:
    book test slots and calibrations, issue job numbers, update the work plan and daily board, chase prerequisites (samples, drawings, SOW).
  • Documentation & compliance:
    create and file job folders, check forms, certificates and reports for completeness and formatting; align with ISO/IEC 17025 procedures.
  • Logistics:
    arrange inbound/outbound shipping and local couriers, packing lists, commercial invoices, tracking, return of customer items.
  • Calendar & meetings:
    maintain lab calendar, technician routings, site visits; prepare simple visit agendas and confirmations.
  • Suppliers & purchasing:
    request quotes, place small POs (consumables, packaging, labels), track deliveries.
  • Billing support:
    coordinate with accounting on deposit requests, invoices, receipts and payment follow-ups.
  • General admin:
    keep templates updated (quotes/reports/certificates), maintain contact lists and CRM entries.

Must-have qualifications

  • Thai National
    (required).
  • Excellent written English
    and clear professional email style; good spoken English.
  • 2+ years in admin/coordinator/CS roles (laboratory, technical service, logistics or B2B environment preferred).
  • Strong planning skills; able to manage multiple jobs and deadlines.
  • High attention to detail in documents, filenames, codes and numbers.
  • Proficiency with Microsoft 365/Google Workspace; comfortable with spreadsheets and shared calendars.
  • Pragmatic, reliable, self-motivated; able to move tasks forward without micromanagement.

Nice to have

  • Experience with ISO/IEC 17025 or other QA systems.
  • Familiarity with shipping (domestic/international), couriers and basic export paperwork.
  • Basic understanding of acoustics, metrology or test/calibration workflows (we will train).

What we offer

  • Stable role in a growing laboratory environment.
  • On-the-job training in acoustic test & calibration processes.
  • Supportive team, clear procedures and modern tooling.
  • Competitive salary, social security and standard Thai benefits.

How to apply

Email your
CV (PDF)
and a short
cover note in English
to: hr

Subject:
Administrative Officer – ALT (Sai Mai)

Please state your
earliest start date
and
salary expectation
.



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