Senior Administrative Assistant

About us

Enevoldsen Services (Thailand) Ltd. is a private organization in the family office industry that provides the Enevoldsen family with various services. These services include, but are not limited to, property, finance and accounting, private household, office and aviation.

We develop, deliver and continuously improve tailored high-end services that enable the Enevoldsen family to live the best version of their life.

Job Summary

Enevoldsen Services (Thailand) Ltd. is hiring a highly organized and detail-oriented Administrative Assistant to support the operations team. The ideal candidate will have a great energy, excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations and supporting the mission of the organization.

Personal attributes - the most important thing

• Can relate to and live by the organizational values
• Ability to multitasking and excellence in social skills, energy and enthusiasm in support people
• Approaching challenges with positivity, focusing on solutions and showing resilience and initiative to achieve goals with Can do attitude
• Taking feedback positively with reflects openness, humility and growth mindset, value constructive criticism and use it to improve and see it as an opportunity to grow .
• Passionate and creativity about services, foods & beverages
• Dedicated team player with a positive and service minded personality
• Responsible, self-disciplined and takes ownership
• Problem solver with an openness and willingness to learn and adapt continuously
• Loyal with a high degree of integrity

Responsibilities:

1.Office Administration and Supplies

• Welcome internal and external visitors with a positive and helpful attitude
• Answering phones in a professional manner, and routing calls as necessary
• Provide various administrative support to internal and visitors including but not limited to taking notes, handling incoming and outgoing mail both local and international
• Work closely with the housekeeper to ensure the cleanliness and tidiness of the office area
• Ordering daily lunch for staff and other meals as assigned
• Arrange new year's gift baskets for vendors in Thailand and outside of Thailand
• Coordinate and Communicate with the housekeeper in oversea on the work schedule, tasks, groceries order, and other requests.
• Purchase office inventory and groceries, stock management to ensure stationary, office supplies, equipment, groceries are available at all time
• Sourcing products according to specification assigned
• Maintain and update vendor's list and pricing
• Monitor and coordinate with suppliers to ensure smooth custom clearance and on-time deliveries

2.Scheduling and others

• Preparing meeting room and equipment both internal and external meetings
• Take the lead in organizing staff activities and social event i.e. staff's birthday, staff meeting, new year's party, etc.
• Take the lead to arrange the formal and informal dining both internal and external to ensure all guests satisfy with service experiences
• Accommodation booking for internal and external guests, communicate with the vendors on billing and payment
• Transportation booking for internal and external guests
• Handle the renewal of company's vehicles insurance
• Ad-hoc tasks assigned by manager

3.Personal Assistant Duties:

• Provide daily administrative support to executives, including managing calendars, scheduling appointments, and organizing meetings.
• Handle travel arrangements, including flight bookings, accommodation, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Maintain confidentiality and discretion with sensitive information.
• Serve as a liaison between executives and internal/external stakeholders.

Skills and Experience:

• Fluency in Thai and English (oral and written)
• Excellence communications skills must be able to communicate clearly and effectively convey information
• Advance administration skills including Microsoft Word, PowerPoint, Excel and office equipment operation
• Wide range of knowledge in fine dining including venue, dishes, service, customer experiences
• Good sense in sourcing household items and home decor and event organizing
• Strong organization skills, attention to detail and ability to handle multiple tasks in a fast-paced environment

Benefits:

• Social Security Fund
• Group Health Insurance
• Vacation Leave Start from 12 days per year
• Public holidays 13 days per year
• Company phone and phone package (return at termination)
• Laptop (return at termination)
• Provident Fund 5% employer
• Annual health check-up
• Annual health activity budget

Work Location:

Bhiraj Tower at Emquartier ,Unit , 19th Floor

Sukhumvit Road, Klongton-Nuea ,Wattana, Bangkok 10110