Business Office Support Manager

Just imagine your future with us

At Aurecon we see the future through a very different lens. Do you?

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust and inclusiveness. Our differences are what fuel our creativity.

What will you do?

In this position you will join our Built Environment business, where you will play an integral part in a team of highly skilled specialists that ‘bring ideas to life’ for our clients across all types of infrastructure projects - from rural access roads to complex freeways, toll roads, system interchanges and water security.

We know the work we do is vital in assisting our world’s economic development and, it’s the technical expertise and the depth of knowledge of our people that really sets us apart. Here are the key things you will do to ‘bring ideas to life’.

Office Management & Administration
- Oversee general office operations, including facilities management, equipment maintenance, and inventory control.
- Develop and implement office policies and procedures to ensure compliance with company standards.
- Supervise administrative staff (if applicable) and ensure high levels of productivity and service.
- Manage office budgets, monitor expenses, and ensure cost efficiency.
- Act as the primary point of contact for internal staff and external vendors regarding office services.

Executive & Management Support
- Partner with the Management Team to provide operational and administrative support as required.
- Organize and coordinate company meetings, staff events, and travel arrangements.
- Liaise with other managers and project teams across the global organization to ensure smooth communication and alignment.

Legal & Corporate Coordination
- Assist the Project Manager with legal document reviews.
- Coordinate with the Legal Department, Project Managers, and clients to update and monitor contract status.
- Support the Company Secretary in ensuring compliance with legislative and corporate governance requirements.

Reporting & Information Management
- Synthesize, summarize, and analyze complex data to provide key insights and information for management decision-making.

What can you bring to the team?

Firstly, you will share our genuine passion for re-imaging engineering and be someone that actively pursues continuous learning to help shape the future. You will also need a relevant technical qualification and chartered status would be preferable.

Education & Experience:

- Bachelor’s degree in Business Administration, Management, Communication Arts, Arts, or a related field is preferred. A degree in Law or Business Law is considered a plus.
- Minimum 10 years of proven experience in office management, administration, or a similar role.

Skills & Competencies:

- Strong organizational and multitasking skills.
- Strong verbal and written English communication skills (TOEIC score: 700+)
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- High attention to detail and problem-solving ability.
- Ability to handle confidential information with discretion and Excellent organizational and time management skills
- Strong interpersonal skills and a proactive approach to supporting others.
- Experience managing vendors, office budgets, and administrative teams is a plus.

Our

Aurecon Attributes

describe the types of people we bring together for clients. We don’t expect you to have all eight of the attributes, but one that is unique to you.

Finally, we value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you?

About us

We’ve re-imagined engineering.

Aurecon is an engineering and infrastructure advisory company, but not as you know it

For a start, our clients’ ideas drive what we do. Drawing on our deep pool of expertise, we co-create innovative solutions with our clients to some of the world’s most complex challenges. And through a range of unique creative processes and skills, we work to re-imagine, shape and design a better future.

We listen deeply and intently, which helps us see opportunities, possibilities and potential that others can’t.

Think engineering. Think again.

Want to know more?

You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website.