Secretary

1 week ago

กรงเทพมหานคร, Thailand PTTEP Full time

**Secretary**:

- PTTEP Services Limited**Job Purpose**:
Performs secretarial and administrative tasks to support International Production Asset Group Planning and JV Asset Management Dept., International Production Asset Group. The jobholder also assists in the preparation of the departmental annual work program and budget, special event arrangement, procurement and contract administration, and other assignments as assigned.

**Key Accountabilities**:

- Perform secretarial services such as handling phone calls, appointments, scheduling, meetings, correspondences, business trips, expense claims, and facilitate conferences & seminars for management and staff under responsible functions.
- Coordinate secondees’ mobilization/ demobilization and other travels in coordination with corporate and JV partner’s HR.
- Monitor availability of office supplies and stationaries, procure when required, and process the payment in compliance with PTTEP procurement and payment process.
- Serve as the focal point of any inter-departmental communication or coordination such as PO/PR issuance/queries, document reviews and write-off, etc.

**Key Accountabilities (Cont')**:

- Prepare and manage departmental file storage and any departmental correspondences as per the Corporate Document Control system and policy, Company Identity or standard formats, and other related requirements.
- Prepare department documents/work flow to support department’s activities such as hire of labor service order, group training arrangements, overseas business travel.
- Prepare and facilitate department KPI and/or WPB in the required system or templates in a timely manner. Monitor budget utilization, and report management periodically.
- Arrange special events e.g. site visit, away day, business trip, including scheduling, handling all logistics and required documents to ensure all arrangements are smooth and achieve event objectives.

**Professional Knowledge & Experiences**:

- Bachelor’s degree in related fields
- At least 3 years’ experience in similar positions
- Good command of both written and spoken English
- MS office literacy e.g. word, excel, power point, outlook
- Good communication and interpersonal skill
- Service-minded and mature

**Work Location**:
Bangkok - Resident

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