Office Coordinator

3 months ago

กรงเทพมหานคร, Thailand IHG Corporate Full time

**Role Purpose**

This role provides reception, office and facility support for the Six Senses Bangkok Office and reports directly to the Human Resources Director. It performs a variety of office/facility administrative duties to ensure that the support office can perform with maximum effectiveness and impact. The role helps the effective running of the Six Senses Bangkok Office to deliver a professional, welcoming and positive work environment.

**Key Accountabilities**
- Reception Services for Six Senses Bangkok Office:

- Provide a professional and customer focused service to all customers and internal visitors ensuring that their first impression of the company is at the highest standard.
- Responsible for all pro-active and day-to-day facilities issues, including provision of Reception and Mail Room, managing and facilitating postage, courier services in and outbound
- Responsible to supervise the administrator
- Office coordination for Six Senses Bangkok Office, including the following:

- Responsible for maintaining the office facility, environment safe, clean and tidy
- Ensure office safety in cooperation with the risk management team
- Communicate with the building management office for facility matters, i.e. office environment inspections and fire drills
- Responsible for keeping track of all office services related contracts and budget. Ensure timely negotiations with vendors on renewals, processing and payments
- Ensure office equipment/ furniture is in working order, liaising with contractors/ vendors to replace/ service as appropriate
- Coordinating and responsible for internal office seating plan, workstation allocation, moves and renovation projects
- Processing invoices relating to Six Senses Bangkok Office and ensure timely payments (office rentals, electricity, vendors etc.)
- Stock control, purchase of office stationery, pantry F&B and incidentals, pest control service and office big cleaning.
- Coordination and supporting of office meetings and event logistics, manage ad-hoc catering within allocated budget
- Prepare building access card for new hires and maintain security of key cards.
- Update Six Senses contact and distribution lists
- Managing and supervising cleaners on their day-to-day operations
- Support the Bangkok office Mission Wellness program by working with the Human Resources Director and Wellness Team on coordinating,
- plan facilitating wellness-related activities, training and events and schedule any activities and events on a monthly calendar and
- consolidate attendance accordingly
- Safe Management Officer responsibilities:

- Carrying out the duties and responsibilities of a Safe Management Officer (SMO) as outlined
- Ensure the office environment and related information are adhered according to the Government protocols and guidance

**Key Skills & Experiences**

Education
- Bachelor’s degree in Business, preferably in Administrative or Hospitality Management
- Former secretarial qualification, excellent command of English, typing, correspondence drafting and writing

Experience, Technical Skills and Knowledge
- Typically, 3-5 years administrative/ secretarial, project coordination or related experience
- Office/ facility manager or similar experience preferred
- Strong PC skills including software packages (i.e., Microsoft Word, Excel, PowerPoint etc.)
- Needs to have a level of digital capability.
- Excellent interpersonal and communication skills, comfortable interacting with people at all levels of the organization
- Good problem-solving skills. Detail oriented.
- Highly organized individual; able to show initiative and excellent time management skills
- Able to exercise complete discretion & confidentially regarding employees, company information, HR issues. - Able to work unsupervised, be self-motivated, confident and professional
- Ability to cope and maintain calm under pressure
- Good communication with stakeholders, leaders and associates.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

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