Human Resources Assistant

4 weeks ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

HUMAN RESOURCES ASSISTANT
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

18 March 2024-16 April 2024
Job Opening number:

24-HRE-ESCAP-229992-R-BANGKOK (O)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the HR Advisory and Client Management Team (HRACMT) of the Human Resources Management Section (HRMS), in the Division of Administration. The incumbent reports to the Human Resources Officer (Chief of HR Advisory and Client Management Team).
Responsibilities
- Under the direct supervision of the Human Resources Officer (Chief of HR Advisory and Client Management Team), and overall supervision of the Chief of Human Resources Management Section, the incumbent is required to perform the following functions:

Recruitment and placement
Processes requests for contracts of consultants including its issuance, extension, and amendments (as necessary).
- Ensures that requests are in accordance with the provisions of administrative instructions.
- Provides advice/answers to queries related to consultancies as and when required.
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Prepares personnel actions.
- Advises staff on benefits and entitlements and other administrative matters.

Administration of entitlements
Reviews and processes requests for entitlements and claims.
- Maintains Umoja (ERP) entitlements reference tables.
- Assists in the review and processing of data pertaining to conditions of service.

Staff development and career support training
Assists in the organization and conduct of training courses and workshops within the team.
- Provides logistics and administrative support to trainers.

General
Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
- Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
- May provide guidance/training to less experienced staff.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as required.
- Competencies
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Education
- High school diploma or equivalent is required.

A first-level university degree may be accepted in lieu of two years of required experience.
Work Experience
- A minimum of five years (or three years if graduated with a first-level university degree) of progressively responsible experience in human resources management, administrat

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