Office Manager

2 days ago

กรงเทพมหานคร, Thailand Bacardi-Martini Full time

Posted
13-Jan-2025
Job type
Full time
Country
Thailand
Location
Bangkok
Lead recruiter
Paola Olivera
Function
Human Resources
Reporting Line
Senior Manager, Human Resources Human Resources
Level of experience
Individual Contributor/Support (Non - Managers)
Contract type
Permanent
YOUR OPPORTUNITY
YOUR OPPORTUNITY
As an Office Manager you will play a central role in ensuring that our office runs smoothly, supporting day-to-day operations, and helping foster a productive, collaborative, and positive workplace. You will have the chance to make a real impact by leading a variety of administrative, operational, and people management tasks, all while working closely with senior leadership and a dedicated team.
This role is based in BKK.
ABOUT YOU
You will be passionate about cultivating a positive workplace culture and driving team engagement. Are you an organized, proactive professional who thrives in dynamic environments? Do you enjoy creating efficient, welcoming workspaces where every day brings new challenges and opportunities? If so, this is the perfect role for you.
RESPONSIBILITIES
Office Management
**Manage Daily Office Operations**: Oversee day-to-day office functions, including handling phone calls, mail services, stationery, and pantry supplies to ensure smooth and efficient operations.
**Purchase Order Management**: Raise and manage Purchase Orders (POs) in SAP/SRM, ensuring timely procurement and delivery of necessary office resources.
**Vendor Management**: Establish and maintain vendor records, manage PO creation, and coordinate with suppliers to ensure timely and accurate service delivery.
**Administrative Support**: Provide comprehensive administrative support, including completing Key Management information for auditors annually and coordinating signatories for key personnel.
**Office Space Coordination**: Work closely with the MD, Commercial Director, and HR Manager to manage office space planning, including site searches and relocations as needed.
**Visitor Program Coordination**: Plan and coordinate all logistics for the visitor program, ensuring a seamless and professional experience for all guests and stakeholders.
**Facilities and Equipment Management**: Oversee the maintenance and management of office facilities, equipment, and supplies, ensuring a fully functional and well-equipped workplace.
**Landlord Liaison**: Serve as the primary contact for the landlord, managing communications and resolving any issues related to the office premises
HR Support
**HR System Management & Payroll Support**: Oversee the HR Information System (Workday/CRS) as the HR Admin Partner, working closely with the Senior HR Manager to update and maintain employee data and ensure smooth payroll processing.
**Employee Documentation**: Manage the timely processing of employee-related documents, including appointment and resignation letters, organizational announcements, and other official communications.
**Employee Engagement Initiatives**: Coordinate a variety of employee engagement activities, both local and global, including surveys, Bacardi Assist (wellbeing programs), capability programs logistics, company events, CSR initiatives, and the onboarding process (Becoming Bacardi).
**HR Policies & Benefits Support**: Assist in the administration of HR policies and benefits programs, ensuring employees are informed and supported in accordance with company standards.
**Onboarding & Induction**: Facilitate the seamless onboarding experience for new hires, including office orientation, IT setup, and HR induction to ensure smooth integration into the company culture.
**Primary HR Point of Contact**: Act as the key HR contact for payroll, benefits, and the execution of global, regional, and local HR initiatives. Support the delivery of training programs and assist with various HR functions to meet employee needs.
SKILLS & EXPERIENCE
THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY
Minimum of 6-10 years of experience as General Office Operations. Experience in overseeing daily office operations, managing office supplies, coordinating office activities, and ensuring smooth functionality of the office.
Overseeing all processes to ensure the company remains compliant with all relevant statutory and regulatory requirement. Handling sensitive employee-related matters and maintaining confidentiality
Experience in managing office supplies and vendor relationships, including raising purchase orders, negotiating with suppliers, and ensuring timely delivery of goods and services.
Familiarity with local labor laws and office compliance regulations (e.g., health and safety, employee rights).
**Onboarding and Offboarding**: Experience in supporting HR functions such as onboarding new hires, conducting orientation, and handling the offboarding process.
**Employee Engagement**: Supporting initiatives to improve employee engagement, satisfaction, and well-being within the office, such as planning employee events or implementing fee

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