Programme Assistant

7 months ago

กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is to assist with the implementation and management of a project, funded by the UN Peace and Development Fund, on ‘The 2030 Data Decade - Strengthening the institutional capacity of national statistical offices in Asia and the Pacific to use innovative, new and big data sources for official statistics in support of the 2030 Agenda for Sustainable Development.’

This position is located in the Economic and Environment Statistics Section, in the Statistics Division. The incumbent reports to the Chief of Economic and Environment Statistics Section.

**Responsibilities**:
Under the direct supervision of the Chief of Economic and Environment Statistics Section, and overall supervision of the Director, Statistics Division, the incumbent is required to perform the following functions:

- Provides assistance in support of planning and implementation activities/processes for the project.
- Assists in the coordination of project planning and preparation; monitors status of project requirements; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that expenditure on project activities is properly categorized.
- Collaborates with project officers on performance reporting; liaises with relevant parties on the interpretation of the activities scheduled in the project budget and various planning instruments such as work plans and project implementation plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Serves as focal point for coordination, monitoring and expedition of project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation., e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes.
- Drafts correspondence and communications related to all aspects of project administration, including work plan and budgets.
- Identifies suitable international and regional workshops and fora at which experiences on the use of innovative, new and big data sources can be shared, and which beneficial dialogues and discussion can be conducted.
- Performs other duties as assigned.

Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

A first-level university degree may be accepted in lieu of two years of required experience.

Work Experience
A minimum of seven years (or five years if graduated with a bachelor’s degree) of progressively responsible experience in programme or project administration is required.

Experience in the United Nations Common System or international organizations similar to UN Common System is desirable.

Experience in using Enterprise

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