Program Assistant

5 months ago

กรงเทพมหานคร, Thailand The Asia Foundation Full time

Timeframe One year with possibility of renewal

Location Bangkok, Thailand

Mode of engagement Full-time contract

The Asia Foundation (TAF) is a non-profit international development organization committed to improving lives across a dynamic and developing Asia. TAF’s programming areas covers economic opportunity, governance, women empowerment, environmental resilience and international relations. TAF is looking for a skilled, experienced, confident, and enthusiastic Program Assistant to play a vital role in our programs.

**Summary of Job Responsibilities**

Program Assistant (PA) supports Senior Program Officers (SPO) in the program areas as assigned. Under supervision of SPO, PA will work as part of the team to support timely, effective and quality implementation of various programs. She/he will be responsible for general administrative and financial aspects of program activities and logístical support, grant management and contract administration.

**Scope of work**:
General administrative and logístical support:

- Assume overall responsibility for administrative matters for programs as assigned.
- Provide administrative and logístical support to both virtual and in-person program activities, such as meetings, seminars, and workshops, from conceptualization and preparation through execution and reporting.
- Provide administrative support to the program team and consultants with respect to payments, entitlements, travel arrangements, and claims.
- Maintain the program calendar including key milestones and deadlines.
- Maintain program-related records in line with TAF’s procedures and systems.
- Develop and maintain a filing system for the program activities and photos.
- Develop a mailing list for program related correspondence.
- Assist with organizing publication of program research reports.

Grant Management and Contract administration:

- Assist SPOs to review proposals and budgets from grantees and potential Foundation partners.
- Assist SPOs in drafting Letters of Agreement and Contract.
- Responsible for managing grantee reporting process, including following up on delinquent reports.
- Assist SPOs in monitoring and evaluating grantee activities and programs.
- Work closely with SPOs to organize all logístical support and backstopping efforts necessary to ensure satisfactory completion of grantee activities and programs.
- Assist with day-to-day administration of contracts and procurements between TAF and external consultants and service providers.
- Ensure the correctness of processes and appropriateness of contracts and documents used with each service or activity.
- Keep records of contracts and procurement documents.

**Financial management**:

- Assist in the preparation of a budget estimate of planned activities and expenditures forecast for programs.
- Assist in monthly financial reporting to the finance team.
- Review invoices of consultants and service providers against the contracts.

**Coordination**:

- Coordinate with program teams and units of TAF-Thailand, other Country Offices and home office as requested.
- Coordinate with external parties on administrative and logístical matters related to program activities.
- Participate in internal meetings of TAF and meetings with external parties, including donors, as requested.

**Others**:

- Perform other duties as assigned by the supervisor.

**คุณสมบัติผู้สมัคร**:
**Qualifications**:

- Bachelor’s degree in a relevant field.
- A minimum of 2 years relevant experience, on development, research, public policy, or international relations is preferred but not required.
- Strong organizational and administrative skills.
- Good communication skills, fluency in verbal and written English, and ability to communicate with people in a polite, cordial and cooperative manner.
- Ability to work under pressure and to prioritize work in order to meet deadlines and be attentive to details.
- Good interpersonal, teamwork and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders.
- Self-starter with a proactive attitude who can anticipate needs.
- Ability to work collaboratively with colleagues as well as independently to achieve goals.
- Demonstrated sensitivity and positive attitude and ability to work in a multicultural environment.
- Thai nationality (required)

ติดต่อ

The Asia Foundation

Chalanttip Bldg., Floor 6D
38 Convent Road, Silom
Bangkok 10500, Thailand

**Tel**: 02 233 1644-6

**ข้อมูลตำแหน่งงาน**:

- **เลขที่อ้างอิง**: Bkp_0004569
- **บริษัท**: The Asia Foundation
- **ชื่อตำแหน่ง**: Program Assistant
- **สถานที่ทำงาน**: กรุงเทพฯ, นครปฐม, นนทบุรี, ปทุมธานี, สมุทรปราการ, สมุทรสาคร
- **รับชาวต่

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