Program Operations and Admin Officer
5 months ago
**Position Summary**
The Program Operations and Admin Officer is responsible for providing high quality, flexible and effective operations support for People in Need in Thailand. The agenda involves tasks in the area of program support, administration, human resources, logistics and procurement. The Program Operations & Admin Officer reports to the Head of Operations, and cooperate closely with other colleagues deployed in Thailand and also with the Regional Administration Officer & Accountant for Asia based at HQ in Prague, Czech Republic.
**Duties & Responsibilities**
**PROGRAMME ADMINISTRATION SUPPORT**
- Assistance with communication and submitting/obtaining documentation from local authorities and institutions.
- Facilitating the submission of essential regular and yearly reports to the regulatory bodies.
- Act as the central point of contact for operational activities related to Thailand projects.
- Organizing meetings and drafting meeting minutes.
- Upon request, when and if possible, translation from/to Thai to/from English
- Contract administration and archiving for Regional Office in Thailand
- Facilitating the submission of essential regular and yearly reports to the regulatory bodies in Thailand.
- Focal point for THA level programme and project support activities
- Handles cash desks, invoices, contracts, and other financial documents.
**HUMAN RESOURCES**
- Maintaining and executing initial induction and security briefing for expatriate staff within first 3 working days upon their arrival in Thailand
- Processing documents for visa/work/residency/other permits as needed and relevant, coordination and support of the process in cooperation with HQ and CP
- Accompanying expatriate staff to medical and vaccination centres and local authorities in case interpretation is needed
- Assisting expatriate staff with arranging their accommodation (short-term and long-term), local transportation, Thai SIM card, etc.
- Cooperation with RAO for Asia and other HQ and CP colleagues in revising the pre-deployment pack for Thailand
**LOGISTICS AND PROCUREMENT**
- Central focal point for office coordination.
- Responsible for the set up and maintenance of office premises.
- Meeting arrangements (venue, catering, technical support, office supplies, etc.)
- Overall coordination of Headquarters (HQ) and/or Country Programmes (CP) support visits including assistance with flight tickets, accommodation and other travel arrangements
- Assisting with procurement (negotiations with suppliers, collecting procurement documentation, etc.)
- Maintaining a database of local suppliers (travel agencies, hotels, venues, etc.)
- Arranging delivery of accounting and legal documents from/to Thailand.
The duties and responsibilities outlined above are not exhaustive and other duties might be required depending on the needs of the PIN Regional Office in Thailand.
**Requirements**:
- A bachelor’s degree or equivalent in business administration, project management, international development or a related field is preferred.
- Desirable three years minimum relevant work experience as an Program Support Officer, Administrative/HR Officer, Procurement Officer, and/or related fields is preferred.
- Experience working with intergovernmental agencies, private sector, or NGOs is an advantage.
- Excellent communication and organization skills with demonstrated ability to work with diverse individuals and groups to serve as a major point of contact across multiple remote teams.
- Experience and knowledge in collecting and analyzing data of the relevant tasks.
- Ability to track and manage multiple tasks concurrently, making regular use of productivity and organizational tools.
- Professional proficiency in working with Microsoft Office (MS Excel, Word, Outlook & PowerPoint). Experience in using any other office software is an advantage.
- Excellent administrative and organizational management skills with attention to detail and the ability to handle multitask in a changing environment.
- Excellent project and deadline management skills.
- Able to handle ambiguity and maintain a flexible and positive approach.
- Ability to work both independently and as part of a team.
- Fluent written and verbal communication skills (English & Thai). Ability to speak additional languages a benefit.
- This is a Thai nationals position
**Benefits**
People in Need offers:
- Salary and benefits according to PIN’s salary scale and HR policies.
- Opportunities for learning, trainings and capacity development.
- Working environment in a well-established and growing humanitarian organization.
- Flexible and challenging working environment with room for personal growth.
- A supportive RHQ and HQ that provides expertise and guidance.
-
Secretary / Admin Officer
6 months ago
กรุงเทพมหานคร, Thailand Optima Search Recruitment Co. Ltd. Full timeLocation near BTS Onnut, Bangkok. Hybrid working. - Salary up to 25K Baht. - For Thai people only Secretary / Admin Officer Budget: 20,000 - 25,000 Job Summary: Responsibilities of general daily secretarial and administration work and documentation to ensure the smooth operation in the office. Responsible for effectiveness and efficiency of the...
-
Office Admin
7 months ago
กรุงเทพมหานคร, Thailand PRTR Full timeOur client is a manufacturer of household cleaning supplies and other consumer chemicals. **Essential Duties and Responsibilities** - Managing payment related to Admin. - Preparing of Workstation and Access Card. - Supporting some of IT such as taking care of meeting room equipment etc. - Supporting facility management tasks such as changing the light...
-
Office Admin
6 months ago
กรุงเทพมหานคร, Thailand Hyred Full timeAbout the client Our client is a leading Asian investment manager managing multiple investment mandates and funds. The office consists of 11 investment professionals and 2 operating professionals. Key Responsibilities There will be 1 Office admin for the office, who will serve in both secretarial matters and as an office manager. Arranging and booking...
-
Illustrator Officer
1 week ago
กรุงเทพมหานคร, Thailand Airbus Flight Operations Services Limited Full time**Summary**: The illustrator creates and updates digital illustrations that are used in the flight operations manuals and related documents based on flight operations engineering orders, rules, and standards (validated by a Flight Ops Illustrator). He or She creates multimedia products, animation, e-learning in the flight operations perimeters (validated by...
-
Sales & Operations Admin
6 months ago
กรุงเทพมหานคร, Thailand Johnson & Johnson Full time**Sales and Operations Admin** **Job Purpose and Scope** Assist the Business Development leader, Product Manager, and Operation Lead in enhancing the company's commercial operations and marketing to accomplish current and future business goals.*** **Responsibilities** - Manage and collect all necessary documents of Marketing and operations effectively to...
-
Grants Management Officer
2 weeks ago
กรุงเทพมหานคร, Thailand International Federation of Red Cross and Red Crescent Societies Full time**Vacancy No.** S07713 **Contract Type** Integration **Application Deadline** 22-Nov-2024 **Job Posted on** 08-Nov-2024 **Country** THAILAND **Duty Station** Bangkok, Thailand **Duration** 12 **Grade** National Staff **Organizational Context**: The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s...
-
Flight Operations Support Center Officer
5 months ago
กรุงเทพมหานคร, Thailand Airbus Flight Operations Services Limited Full timeTo ensure expansion and growth for Airbus core services through Flight Operations support activities and to support Airbus core services’ goals, objectives and strategies. **Responsibilities**: Manage Flight Operations support activities to support Flight Ops Support Center including: - Support to Airbus operators on Tech Request and other activities -...
-
Operations Program Manager
5 months ago
กรุงเทพมหานคร, Thailand DHL Full timeLead and manage the country Operations program management function to effectively implement programmes and projects that deliver improvement in service quality and cost performance. Manage the full end-to-end real time visibility of shipment status and progress throughout the network in the most cost efficient manner. - Provide best in class express service...
-
Customer Support Officer
5 months ago
กรุงเทพมหานคร, Thailand Airbus Flight Operations Services Limited Full time**SUMMARY OF POSITION** The jobholder, as Customer Support Officer, is part of Airbus Flight Operations Services and part of the support team belonging to NAVBLUE, customer experience department. He/She is responsible for the support, training and services of Flight Operations Solutions delivered to the operators. Primary support activities will include...
-
HR Admin Officer
6 months ago
กรุงเทพมหานคร, Thailand Reeracoen Thailand Full time**Overview**: **Salary**: 30,000 THB ~ 40,000 THB**Industry**: Construction- In charge of the communication to employee in all formats - Support individual career development plan - Support new evaluation operations with an external consulting agency - Performance Management System: KPIs / Competency, monitoring support and yearly evaluation. - Support Visa...
-
Operation Admin
5 months ago
บางกะปิ, กรุงเทพมหานคร, Thailand บริษัท พีอาร์โอเอ็ม-พร็อพเพอร์ตี เรียลเอสเตท ออพเพอเรชั่น แอนด์ แมนเนจเมนท์ จำกัด Full timeแชร์ เก็บงาน พิมพ์งาน ร้องเรียน สมัครงาน Operation Admin รับสมัครด่วน สถานที่ปฏิบัติงาน : กรุงเทพมหานคร(เขตบางกะปิ) สาขาอาชีพหลัก :...
-
Program Officer, Asia-pacific
5 months ago
กรุงเทพมหานคร, Thailand Internews Full time**Job Title**: ***Program Officer, Asia-Pacific **Career Stream**: ***Professional **Department**: ***Asia PMU **Job Family**: ***Program Support **Job Sub-Family**: ***Program Oversight & Support **Location**: Bangkok, Thailand *** **Workplace Designation**: ***Partial Remote **Term**: Fixed -Term (12 Months) **Salary**: ***To be...
-
Admin and Operator
5 months ago
ดินแดง, กรุงเทพมหานคร, Thailand บริษัท ปวีณ์มล จำกัด Full timeAdmin and Operator รับสมัครด่วน สถานที่ปฏิบัติงาน : กรุงเทพมหานคร(เขตดินแดง) สาขาอาชีพหลัก : บุคคล/ฝึกอบรม สาขาอาชีพรอง :...
-
P4i Regional Program Officer
5 months ago
กรุงเทพมหานคร, Thailand The Asia Foundation Full time**TITLE**:P4I Regional Program Officer **UNIT**:Partnerships For Infrastructure (P4I) **SUPERVISOR**:Deputy Director, Regional Engagement (P4I) **SUPERVISES**:None **LOCATION**:Bangkok, Thailand (P4I Hub) Partnerships for Infrastructure (P4I) is an Australian Government-funded initiative that partners with Southeast Asian governments and other...
-
Admin & Operation
2 weeks ago
คลองเตย, กรุงเทพมหานคร, Thailand บริษัท เดอะ การะเกด เอ็นเตอร์ไพรส์ จำกัด Full timeAdmin & Operation รับสมัครด่วน สถานที่ปฏิบัติงาน : กรุงเทพมหานคร(เขตคลองเตย,เขตปทุมวัน) สาขาอาชีพหลัก : โฆษณา/สื่อ สาขาอาชีพรอง : โฆษณา/สื่อ...
-
Deputy Manager
5 months ago
กรุงเทพมหานคร, Thailand Pasona HR Consulting Recruitment (Thailand) Co.,Ltd Full timeJob ID 51748 Business Trading Job Detail 1.Submit for import shipment and, submit vendor report and transfer to supplier. 2.Coordinate with forwarder and support document for customer clearance. 3.Control stock balance of BOI master list and limit to the stock. 4.Receive purchase shipment in system 5.Receive and transfer goods in transit shipment in...
-
Office Admin
5 months ago
กรุงเทพมหานคร, Thailand Talent'd HR Solutions Full time**Job ID**: - TH1727 - **Office Admin**: Bangkok, Thailand -Oil & Gas -2 to 3 years -Bachelor's Degree -Thai -English Proficiency is Mandatory -As Per The Market Standard **Job Roles and Responsibilities**: - We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team in our Thailand office. This role is crucial to...
-
HR & Admin Executive (Bangna)
5 months ago
กรุงเทพมหานคร, Thailand Criterion Asia Recruitment (Thailand) Co., Ltd. Full timeAs an HR & Admin Executive specializing in logistics, you will play a crucial role in supporting our operations by managing human resources functions and overseeing administrative activities. **Responsibilities**: - Coordinate onboarding and orientation programs for new employees, ensuring a smooth transition into the organization. - Maintain employee...
-
General Affairs Admin Executive
5 months ago
กรุงเทพมหานคร, Thailand Cesil&Co Pte. Ltd Full timeWe are a Singapore-based mobile game company expanding our operations in Thailand and we are looking for a General Affairs Admin Executive for our Thailand Company.As a General Affairs Admin Executive, you will be overseeing all back-office operations and will be in charge of maintaining daily office operations. Your role is pivotal to our Company's growth...
-
Admin Collaborator
5 months ago
กรุงเทพมหานคร, Thailand VNG Full timeWe are looking for an Admin Collaborator who can provide support in workplace administration activities on a regular basis. They will be accountable for office management, helping to improve company procedures, and ensuring the smooth regular activities. **Scope of work**: - Performing clerical and admin tasks such as managing documents, arranging...