Senior Administrative Assistant

Job Summary

Enevoldsen Services (Thailand) Ltd. is hiring a highly organized and detail-oriented Administrative Assistant to support the operations team. The ideal candidate will have a great energy, excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations and supporting the mission of the organization
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Personal attributes - the most important thing

• Can relate to and live by the organizational values
• Ability to multitasking and excellence in social skills, energy and enthusiasm in support people
• Approaching challenges with positivity, focusing on solutions and showing resilience and initiative to achieve goals with 'Can do attitude"
• Taking feedback positively reflects openness, humility and growth mindset, value constructive criticism and use it to improve and see it as an opportunity to grow .
• Passionate and creativity about services, foods & beverages
• Dedicated team player with a positive and service minded personality
• Responsible, self-disciplined and takes ownership
• Problem solver with an openness and willingness to learn and adapt continuously
• Loyal with a high degree of integrity

Responsibilities:

1.Office Administration and Supplies

• Welcome internal and external visitors with a positive and helpful attitude
• Answering phones in a professional manner, and routing calls as necessary
• Provide various administrative support to internal and visitors including but not limited to taking notes, handling incoming and outgoing mail both local and international
• Work closely with the housekeeper to ensure the cleanliness and tidiness of the office area
• Ordering daily lunch for staff and other meals as assigned
• Arrange new year's gift baskets for vendors in Thailand and outside of Thailand
• Coordinate and Communicate with the housekeeper in Oversea on the work schedule, tasks, groceries order, and other requests.
• Purchase office inventory and groceries, stock management to ensure stationary, office supplies, equipment, groceries are available at all time
• Sourcing products according to specification assigned
• Maintain and update vendor's list and pricing
• Monitor and coordinate with suppliers to ensure smooth custom clearance and on-time deliveries

2.Scheduling and others

• Preparing meeting room and equipment both internal and external meetings
• Take the lead in organizing staff activities and social event i.e. staff's birthday, staff meeting, new year's party, etc.
• Take the lead to arrange the formal and informal dining both internal and external to ensure all guests satisfy with service experiences
• Accommodation booking for internal and external guests, communicate with the vendors on billing and payment
• Transportation booking for internal and external guests
• Handle the renewal of company's vehicles insurance
• Ad-hoc tasks assigned by manager

3.Personal Assistant Duties:

• Provide daily administrative support to executives, including managing calendars, scheduling appointments, and organizing meetings.
• Handle travel arrangements, including flight bookings, accommodation, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Maintain confidentiality and discretion with sensitive information.
• Serve as a liaison between executives and internal/external stakeholders.

Skills and Experience:

• Fluency in Thai and English (oral and written)
• Excellence communications skills must be able to communicate clearly and effectively convey information
• Advance administration skills including Microsoft Word, PowerPoint, Excel and office equipment operation
• Wide range of knowledge in fine dining including venue, dishes, service, customer experiences
• Good sense in sourcing household items and home decor

Strong organization skills, attention to detail and ability to handle multiple tasks in a fast-paced environment