Executive Assistant

7 days ago

Bangkok, Bangkok, Thailand Gamdom Full time

About the Role

We are seeking a highly professional, reliable, and proactive
Personal Assistant
to support a high‑profile individual based in Bangkok.
Fluent Thai and English is non‑negotiable
(spoken and written). Additional languages are a bonus.

The ideal candidate is discreet, organised, tech‑savvy, calm under pressure, and able to manage a wide range of personal and administrative duties with minimal supervision.

Key Responsibilities

Daily & Ongoing Support

  • Calendar & Schedule Management
  • Manage complex calendars and scheduling - coordinate meetings, appointments, travel plans, and personal commitments.
  • Travel Planning & Coordination
  • Arrange all aspects of travel: flights, hotels, transfers, itineraries, VIP services, visas, and timely updates for last‑minute changes.
  • Email & Communication Management
  • Screen, prioritise, and respond to communications; draft messages; ensure critical items are addressed promptly.
  • Household & Lifestyle Management
  • Oversee coordination with household staff (cleaners, chefs, drivers, gardeners, maintenance, contractors).
  • Errand Running & Personal Tasks
  • Run errands including personal shopping, gifts, returns, bookings, and deliveries.
  • Financial Administration
  • Process invoices, expense claims, reimbursements, and basic bookkeeping; collaborate with accountants as needed.
  • Event & Reservation Coordination
  • Plan and manage private events, dinners, parties, business meetings, and high‑end reservations.
  • Confidential Document Handling
  • Manage sensitive documents such as contracts, NDAs, and personal records with absolute discretion.
  • Project Management
  • Oversee personal and household‑related projects such as renovations, relocations, and logistical tasks.
  • Personal Support & Wellness Scheduling
  • Coordinate wellness activities - gym, medical appointments, coaching, personal development.

Candidate Requirements

  • Thai & English:
    Fluent (written & spoken)
  • mandatory
  • Additional languages:
    Advantageous (e.g. Mandarin, Japanese, Korean, Spanish)
  • Exceptional organisational and time‑management skills
  • High emotional intelligence, diplomacy, and interpersonal skills
  • Strong tech proficiency (G‑Suite, Microsoft Office, messaging & scheduling tools)
  • High level of discretion, integrity, and confidentiality
  • Valid work authorization to be based in Thailand
  • Willingness to be flexible with hours and support during occasional evenings/weekends as required

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