Accounting (Accounts Receivable – Accounts Payable) (Kalasin Province, Thailand)

Position: Accounting (Accounts Receivable – Accounts Payable)

Department: Plant Accounting

Location: Kalasin Province, Thailand

Reports to: Plant Manager

Purpose of the Job

To implement policies from supervisors to control, monitor, and verify the accuracy and completeness of accounting and tax records, journal entries, and reporting. Responsibilities include maintaining accurate stock reports, closing plant cost accounts, verifying period-end balances, conducting asset and inventory counts, and preparing reports to management.

Key Responsibilities

Management

• Receive and implement accounting policies from the company.
• Plan and control expenses to ensure compliance with the approved budget.

Accounts Payable (AP)

AP – NR (Non-Recurring)

• Verify supplier invoices (rubber purchased from affiliated companies) against supporting documents from the Raw Material Sourcing department.
• Coordinate with the Raw Material Sourcing department to correct any discrepancies and record adjustments.
• Collect and file supporting documents for audit purposes.
• Record invoices and verify incoming rubber purchases for auction transactions.
• Process invoices for transportation (Super Driver) and inter-company rubber purchases.
• Approve daily rubber payment transactions.

AP – Non-NR (Non-Recurring / Other Payables)

• Verify rubber transportation costs.
• File supporting documents for rubber transportation payables.
• Prepare confirmation letters for Non-NR trade payables aged over 6 months.
• Record payables such as student loan (กยศ), legal garnishments, and PTT Fleet Card fuel expenses.

Petty Cash

• Request approval to open, close, increase, or decrease petty cash through the Wolf system.
• Analyze and record petty cash disbursements.
• Collect supporting documents for petty cash reimbursement, summarize, and request approval via Wolf system, then record the transactions.

Accounts Receivable (Factory Sales)

• Verify documents to issue invoices, tax invoices, credit notes, or debit notes.
• Prepare invoices, tax invoices, credit/debit notes, and record customer receivables.
• Deposit funds into the company's bank accounts.
• Provide documentation to the Finance department for payment recording.
• Issue receipts and deliver them to customers.
• Prepare monthly sales tax reports.

General Ledger (GL)

• Verify and record period-end entries such as accrued expenses, prepaid expenses, and accrued income.
• Check SAP entries (COA, CCA, Profit Center, Open Items, Recurring Entries, Revaluation postings).
• Monitor inter-branch account movements.
• Ensure accuracy of GL supporting details for financial statements.

Asset Accounting

• Advise on classification of expenditures as assets or expenses before purchase requests.
• Track progress and report on asset transfers and project completion.
• Prepare approval requests for asset disposal, transfer, borrowing, write-off, and corrections.
• Conduct periodic physical asset counts and prepare reports.

Inventory Counting

• Conduct stock counts in the plant and off-site storage according to company policies.
• Record adjustments for inventory discrepancies.
• Report inventory results and issues to management.
• Prepare approval letters for inventory adjustments exceeding company thresholds.
• Prepare stock surplus/shortage reports for management.
• Produce inventory reports for internal and external stakeholders.

Cost Accounting

• Verify receipts and issues for Raw Materials, Semi-Finished Goods, Finished Goods, and General Warehouse stock.
• Check stock transfers and sales.
• Review Process Order reports for accuracy.
• Verify expenses before cost allocation.
• Close plant cost accounts and branch financial statements.
• Prepare plant cost reports for management review.

Withholding Tax

• Verify documents and accounting entries for withholding tax.
• Prepare withholding tax reports.
• Submit withholding tax filings to the Revenue Department and approve payments via e-banking.
• Maintain supporting tax documentation.

Budgeting

• Plan, prepare, and present the annual budget.
• Monitor and control budget disbursement.
• Prepare performance reports and evaluate budget utilization.

Reporting

• Prepare and submit reports to relevant internal departments, government agencies, branch offices, and the central office.

Coordination

• Coordinate with internal and external departments to achieve objectives and goals.
• Provide accounting document consultation and guidance.
• Advise on GL, CCA, and Profit Center matters for purchase requests.

Important Job Responsibilities

• Ensure accurate and timely plant cost closing and provide cost analysis to relevant stakeholders.
• Conduct accurate asset and inventory counts and report results/issues on schedule.
• Prepare stock surplus/shortage reports accurately and on time.
• Prepare and evaluate the annual budget and monitor budget performance.

Education

• Bachelor's degree in Accounting or related field.

Qualifications

• Minimum 3 years of experience in an Accounting Officer-Supervisor, Cost Controller, Inventory Control, Financial Officer in Manufacturing Environment.
• Knowledge of Accounting laws and Tax regulations.
• Basic understanding of VAT and withholding tax.
• Knowledge of accounting standards.
• Skills in cost analysis, expense monitoring, and reporting.
• Competency in managing Accounts Payable and Accounts Receivable.
• Proficiency in ERP systems, preferably SAP.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).