Executive Secretary to Company Executive

2 weeks ago

Bangkok, Bangkok, Thailand AB Food & Beverages (Thailand) Ltd. Full time ฿400,000 - ฿800,000 per year

Key Responsibilities:

1. Executive Support

  • Manage and maintain the Company Executive's calendar, appointments, and travel arrangements (local and overseas).
  • Screen, prioritize, and respond to correspondence and phone calls on behalf of the executive.
  • Prepare meeting agendas, minutes, presentations, and other business documents as required.
  • Coordinate internal and external meetings, including logistics and materials preparation.
  • Act as the first point of contact between the executive and internal/external stakeholders.

2. Office & Communication Management

  • Draft, review, and manage confidential letters, memos, and reports.
  • Ensure smooth information flow and follow-up on pending matters.
  • Liaise with other departments and external partners to ensure timely communication and task completion.

3. Project & Task Coordination

  • Support the executive in project tracking, data collection, and progress reporting.
  • Assist in preparing business reviews, presentations, and analysis documents.
  • Coordinate with cross-functional teams on initiatives as assigned by the executive.

4. Administrative Duties

  • Handle expense claims, purchase requests, and other administrative documents.
  • Maintain an organized filing system for both physical and digital records.
  • Manage office supplies and assist with event coordination when needed.
  • Utilize AI tools and generators to support PA tasks, such as taking notes, summarizing meetings, drafting follow-ups, and organizing action items.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field.
  • Minimum 5 years of experience as an Executive Secretary, Personal Assistant, or similar role supporting senior management.
  • Excellent command of English and Thai (both written and spoken).
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Experience in using AI tools to enhance productivity and support administrative tasks.
  • Exceptional organizational skills, attention to detail, and time management.
  • Ability to handle confidential information with discretion.
  • Strong interpersonal and communication skills with a professional demeanor.

Key Competencies:

  • Proactive and resourceful
  • High sense of responsibility and urgency
  • Confidentiality and integrity
  • Strong coordination and multitasking ability
  • Problem-solving mindset
  • Tech-savvy, with the ability to leverage AI tools to improve efficiency

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