Store and Inventory Officer

Department: Procurement

Start: Immediately

Position Summary

The Store and Inventory Officer supports the college's procurement operations by sourcing supplies and responsibilities in stock management, stationary store, asset recording, administrative processing, and keying PRF/PO documentation into the system. The role ensures smooth day-to-day procurement operations, accurate inventory control, and timely completion of procurement documentation in line with the college's policies and standards.

Key Responsibilities

1. Procurement Support

• Assist in sourcing suppliers for educational materials, office supplies, IT equipment, facilities needs, and services.
• Input PRF, PO, and procurement-related documents into the system accurately and on schedule.
• Support the preparation and filing of procurement documents, purchase requests, and supporting materials.
• Assist in requesting quotations and gathering vendor information as needed.
• Perform basic follow-ups with vendors regarding product availability or required documentation.
• Other tasks assigned by the manager.

2. Inventory and Stock Management

• Maintain and update inventory and stock movement records.
• Receive, inspect, and record incoming goods to ensure accuracy and quality.
• Organise, label, and maintain storage areas to ensure items are easy to locate and well managed.
• Conduct regular stock checks and prepare stock reports for the Procurement Manager.
• Coordinate with academic and administrative departments regarding item issuance, returns, and stock usage.

3.  Administrative & Compliance Support

• Ensure all procurement documents are complete before submission for approval.
• Assist in matching invoices, delivery notes, and purchase orders for Finance processing.
• Support internal and external audits by organizing and preparing relevant documents.
• Maintain tidy and accurate filing—both physical and digital.

4. Cross-Department Collaboration

• Communicate with academic units, administrative teams, and facilities staff to support stock and procurement needs.
• Assist in procurement-related logistics for school events and campus activities when assigned.

Qualifications & Requirements

Education

• Bachelor's degree in Business Administration, Supply Chain, Logistics, or related fields.

Experience

• 0–2 years of experience in procurement, stock control, warehouse operations, or administrative work.
• Fluent in Thai (both written and spoken)
• Basic communication English (both written and spoken)
• Experience in educational institutions is an advantage.
• New graduates are welcome.

Skills

• Ability to key and manage documents accurately.
• Basic understanding of inventory or stock-handling processes.
• Proficient in MS Office / Google Workspace.
• Strong organisational skills and attention to detail.
• Good communication and coordination abilities.
• Ability to prioritise tasks and work under time constraints.

Key Competencies

• Reliability, integrity, and adherence to procurement ethics.
• Strong teamwork and willingness to support colleagues.
• Service-minded attitude and problem-solving mindset.
• Ability to work in an international and multicultural environment.

Working Conditions

• Office-based with routine movement around campus for stock and goods handling.
• May be required to support occasional after-hours or weekend school activities.

Please note that incomplete applications will not be considered and the College reserves the right to make an appointment at any stage of the recruitment process.

Please visit our website for more information:

Brighton College Bangkok is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Should your application be successful, a disclosure will be requested from the UK's Disclosure and Barring Service for British nationals; local police checks will be undertaken for successful applicants of other nationalities.