Executive Assistant

The Klinique Medical Clinic Public Company Limited

A dermatology and aesthetic medical clinic specializing in skin care, beauty, cosmetic surgery, and health maintenance and rejuvenation. We are pleased to welcome friends to become part of our team. With warmth, we are looking for candidates for the following positions: Executive Assistant.

An experienced Executive Assistant is invited to join us. Under the policy "Keep Growing Together," we will grow and develop together.

Responsibilities:

1. Support and coordinate business development activities and organizational strategy

• Analyze and prepare market data, competitor insights, and business trends to support strategic planning for executives.
• Coordinate with various departments to execute business activities such as strategic meetings, negotiations, and partnership events to ensure alignment with organizational goals.
• Prepare reports on risks, opportunities, and performance metrics to facilitate informed decision-making by leadership.

2. Manage and support financial and budgeting functions

• Gather and prepare financial data such as budget reports, financial statements, and accounting information to enable analysis and strategic decisions.
• Monitor and report on budget utilization, investment projects, and expenses to ensure alignment with financial plans.
• Collaborate with finance and accounting departments to ensure data accuracy and timeliness, supporting annual budgeting processes.

3. Provide support for corporate functions and legal/document management

• Organize and maintain essential documents such as contracts, legal agreements, and corporate records in an orderly system for easy retrieval.
• Review and verify documentation before forwarding to legal or management teams, ensuring compliance with legal and organizational requirements.
• Coordinate with external agencies such as legal counsel, government agencies, or partners to facilitate smooth legal and operational processes.

4. Assist with strategy planning and project management

• Contribute to the development and tracking of short-term and long-term organizational strategies and initiatives.
• Prepare analysis reports comparing performance against strategic objectives and present data to support operational improvements.
• Coordinate and monitor progress on key strategic projects and initiatives to ensure timely execution and alignment with organizational goals.

5. Manage and support meetings, reporting, and special projects

• Prepare agendas, reports, and relevant materials for senior management and board meetings, and record minutes and follow-up actions.
• Support special projects such as strategic initiatives, data analysis, or business intelligence reports.
• Track and report on project progress, addressing issues or changes to plans as needed to ensure successful implementation.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Economics, or a related field. A master's degree is a plus.
• Proven experience (3-5 years) as an Executive Assistant, Business Analyst, or in a similar supporting role within a corporate or strategic environment.
• Strong understanding of business development processes, financial analysis, and corporate legal documentation.
• Excellent organizational and project management skills, with the ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint) and familiarity with data analysis and reporting tools.
• Strong analytical and problem-solving skills, with a keen eye for detail.
• Excellent communication and interpersonal skills, capable of liaising effectively with internal teams and external partners.
• Ability to work independently with minimal supervision and demonstrate discretion when handling sensitive information.
• Knowledge of legal and regulatory compliance related to corporate and financial operations is preferred.
• Fluent in English, both written and spoken.