Personal Assistant to Executive

Executive Support

• Manage and maintain the Executive's calendar, scheduling meetings and appointments, and ensuring optimal use of time.
• Act as the first point of contact, screening and prioritizing calls, messages, and correspondence.
• Draft, edit, translate, and proofread correspondence, reports, and presentations in both Thai and English.
• Handle confidential and sensitive information with discretion and professionalism.

Communication & Coordination

• Read, analyze, and prioritize incoming correspondence, responding where appropriate and flagging urgent matters.
• Prepare agendas, briefing notes, and talking points for the Executive's meetings and events.
• Coordinate and liaise with internal teams and external partners to ensure timely follow-up and information flow.
• Translate and interpret during meetings or in communications where required.
• Facilitate smooth information flow by relaying directives, goals, and feedback clearly.
• Build trusted relationships with internal and external stakeholders.

Meetings & Events

• Organize and facilitate executive-level meetings: set agendas, prepare briefing packs, and ensure follow-up of action items.
• Accompany the Executive to selected events (domestic and international), ensuring proper preparation and representation.
• Schedule, organize, and make arrangements for meetings, ensuring necessary materials are prepared in advance.
• Attend meetings, take accurate minutes, and track action items for follow-up.
• Support the planning and coordination of events, conferences, and executive engagements.
• Ensure the Executive is fully briefed and prepared ahead of all commitments.

Travel & Logistics

• Arrange all domestic and international travel, including flights, visas, accommodations, and ground transportation.
• Prepare comprehensive travel packs with itineraries, contact lists, and required documentation.
• Anticipate and manage last-minute changes, cancellations, or disruptions to travel plans.

Performance Measures

• Accuracy and timeliness of scheduling, communications, and meeting preparation.
• Positive feedback from the Executive and stakeholders on quality of support.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Responsiveness and reliability in managing priorities and urgent issues.
• Professionalism in both Thai and English written and verbal communications.

Project Management & Implementation

• Oversee and monitor projects assigned by the CCSO, ensuring timelines and deliverables are met.
• Track the implementation and performance of launched projects, providing regular updates.
• Proactively address risks and roadblocks, offering solutions to support decision-making.

Team Leadership & Development

• Support, coach, and mentor staff in the CCSO's office or project teams to drive efficiency.
• Foster a collaborative, high-performance working environment.

Operational Oversight

• Oversee selected day-to-day operations (budgets, resources, and reporting).
• Ensure policies and processes are followed to maintain smooth operations.

Crisis Management & Problem Solving

• Assist the CCSO and teams in navigating crises and complex challenges.
• Provide quick analysis, coordinate response efforts, and support post-crisis reviews.

Job Specification: Personal Assistant to Executive

Qualifications & Education

• Bachelor's degree in business administration, Communications, Languages, or a related field preferred.
• Professional training in administration, secretarial work, or office management is an advantage.

Experience

• Minimum 3–5 years' experience in a Personal Assistant, Executive Assistant, or comparable support role.
• Proven experience working with senior executives in fast-paced, professional environments.
• Prior experience in multinational or bilingual settings is highly desirable.