Project Management Intern

Job Highlight

The Project Management Office (PMO) is a section under the Programme Management Unit (PMU). The PMO works closely with various functions within EAPMCO to support the MCO to deliver successful projects, providing appropriate oversight, relevant advice, and guidance to projects.

Role Purpose
Project Management Office (PMO)
The Project Management Office (PMO) is a section under the Programme Management Unit (PMU). The PMO works closely with various functions within EAPMCO to support the MCO to deliver successful projects, providing appropriate oversight, relevant advice, and guidance to projects. The functions and services of the PMO include:

• Oversight and Assurance: monitor that projects under the MCO are implemented in line with UNOPS policies and in line with Legal Agreements.
• Growing the maturity of project management practices for consistent application of PM Standards
• Process review and improvement
• Knowledge Management and facilitation of best practices This ideal candidate is analytical, structured, organized and detail-oriented applicants who:
• Demonstrate strong skills in data analysis, visualization, and interpretation.
• Are able to work independently and deliver results with a high standard of accuracy.
• Have interest in project assurance, monitoring systems, and process improvement.
• Enjoy solving problems using evidence, dashboards, data models, or automation.

Functions / Key Results Expected

Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility. Under the direct supervision of the Head of the Project Management Office (PMO), the intern will support the PMO team in advancing project management excellence across the South-East Asia and Pacific Multi-Country Office (EAPMCO). The internship offers an opportunity to gain hands-on experience in data management, analysis, and visualization, project assurance, reporting, process improvement and automation, and knowledge sharing within the UN development context. The intern will work closely with the PMO team, contributing to strengthening delivery oversight, workflows, data management and interpretation, and learning mechanisms.

• Project Development, Oversight, and Quality Assurance Support
• Support the PMO in preparing and coordinating project assurance activities to help ensure projects meet UNOPS quality, risk, and performance standards.
• Assist in collecting, consolidating, and analyzing documentation (e.g. risk registers, financial data,progress reports) for monthly or quarterly reviews.
• Verify project data accuracy in oneUNOPS and PMO monitoring tools, flagging missing or inconsistent information to the PMO team.
• Support the preparation of performance summaries and risk snapshots under the guidance of the PMO team.
• Participate in meetings (such as quality assurance or project board discussions) and prepare meeting summaries, action points, and key discussion points as required.
• Contribute to tracking and organizing follow-up actions agreed during Project Boards and assurance meetings.
• Data Management and Analysis
• Support the collection, validation, analysis, and interpretation of project and portfolio data (delivery,expenditure, forecasts, risks, outputs) to enhance data-driven oversight and decision-making.
• Conduct trend analysis, variance analysis, and simple predictive checks to help identify performance patterns or early warning signals across the portfolio.
• Support the development, maintenance, and improvement of various dashboards, tools, templates,and trackers, while ensuring data integrity and accessibility across projects.
• Create data visualizations and charts using Google Looker Studio, or Google Sheets, contributing to PMO monitoring, assurance, and reporting.
• Help identify inconsistencies, missing data, or outdated entries, coordinating corrections with relevant focal points.
• Contribute ideas for improving data quality and automation, and PMO workflow optimization.
• Support pilot initiatives on automation and AI-assisted monitoring, reporting, coordination, and data management.
• Monitoring, Reporting, and Portfolio Analytics
• Assist in consolidating data for portfolio-level reports (MCO dashboards, ORD/HQ reporting, and UNSDCF/UNINFO).
• Support PMO in tracking financial and operational performance indicators, helping ensure data accuracy and continuous target monitoring.
• Help compile visuals, charts, data analysis outputs and key highlights for internal presentations, briefings, reports, and portfolio reviews, including summarizing trends, identifying deviations, and highlighting issues that require management attention.
• Develop presentation briefs and summarize key information to support management decisions.
• Contribute to the improvement of templates, trackers, and workflows used in monitoring and reporting.
• Coordinate across the region to collect relevant data and insights from projects and programmes, and support its consolidation, ensuring reporting deadlines are met.
• Knowledge Management, Learning, and Process Improvement
• Assist in gathering lessons learned and good practices from project reports or meetings.
• Support the analysis of lessons learned by identifying regional trends and common challenges,reviewing the outcomes of implemented solutions, and contributing to knowledge-sharing efforts thatstrengthen project management practices.
• Support the preparation of PMO guidance materials, templates, and training presentations.
• Maintain the PMO shared drive and knowledge library, ensuring key documents are accessible and up to date.
• Contribute to the organization of knowledge-sharing sessions, training activities, inductions, or team learning discussions.
• Actively participate in the implementation of good practices, innovative tools, and automation ideas to support continuous improvement.
• Support the roll-out, facilitation, and capacity building efforts on the usage of developed PMO tools, dashboards, templates, and processes.
• Coordinate with other relevant units or teams to support process and workflow enhancement,

cross-unit collaboration, automation, and propose solutions for improvement.

• Coordination, Communication, and Administrative Support
• Provide administrative and logistical support to the PMO team and related activities as required.
• Draft professional documents, reports, infographics, visual summaries, and presentations (including management briefs and meeting summaries)
• Support coordination and communication between PMO and project teams, and other units (e.g., HR, Finance, SSU).
• Perform other tasks as required to support the Head of PMO and ensure smooth PMO operations.

Education Requirements

Required:

• Minimum First level university degree (Bachelor's or equivalent) in Project Management, Business Administration, Data Analytics, Information Systems, Social Sciences, Engineering, International Development, or related field is required.
• Must be enrolled in a university programme such as Bachelor's, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.

Desired:

• Master's level qualification in engineering, data analytics, architecture, business administration or project management field is desirable.
• Certification or coursework in project management (e.g., PRINCE2) is an asset.

Requirements
Experience Requirements

Desired:

• Some professional experience in the field of engineering, data analytics, design, construction, project management and/or international development, secretarial services, operations, business analysis, budget and financial management, administration or any other relevant field is desirable.
• Strong computer literacy in Google Suite applications or similar application is required.
• Demonstrated experience (academic or professional) in data analysis, or business analysis, or data visualization, or case study analysis, or reporting .
• Strong computer literacy in Google Suite and spreadsheet modelling (Google Sheets/Excel).
• Experience using data tools such as Looker Studio, Power BI, Tableau, BigQuery or similar is highly desirable.
• Experience with AI-assisted tools for data cleaning, drafting, analysis, visualization or automation is desirable.
• Experience in budgeting, financial analysis or monitoring processes is highly desirable.
• Experience supporting project management, assurance, operations, or process improvement is an asset.
• Excellent interpersonal and communication skills and attention to details.
• Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.
• Flexibility and adaptability to work under pressure and able to manage multiple priorities.
• Ability to work in an international/ multicultural environment.