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Esiwa+) Junior Expert
3 weeks ago
Expertise France is the public agency for designing and implementing international technical cooperation projects. The agency operates around four key priorities:
- democratic, economic, and financial governance ;
- peace, stability, and security ;
- climate, agriculture, and sustainable development ;
- health and human development ;
In these areas, Expertise France conducts capacity-building initiatives and manages project implementation, leveraging technical expertise and acting as a project coordinator. This involves combining public sector expertise with private sector skills to drive impactful results.
The Junior Events and Logistics Expert will be supervised by the ESIWA+ Field Project Manager and managed by the Strategic Director. He/she works on a daily basis with the project team, notably the Expertise France Strategic Director, the Field Project Manager, the Cybersecurity Thematic Coordinator, the Maritime Security Thematic Coordinator and the Communications expert. He/she will have frequent exchanges with the HQ Project Manager and Project Assistants within the Strategic Affairs Unit at Expertise France HQ in Paris.
The position requires a high degree of autonomy and relational skills in order to work in a European, international and multicultural environment, as well as a good command of English and French. Missions abroad are foreseen.
Indicatively and non-exhaustively, the Junior Events and Logistics Expert’s tasks will include:
**Supporting activity planning**:
- Support the Thematic Coordinators in the pursuit of the Cybersecurity and Maritime Security activities, by contributing to identifying and responding to logístical needs (establishing invitations letters and Mission Orders, booking flights/trains, assisting with visa procedures, identifying hotels and conference rooms, determining IT needs, organising catering and airport shuttles)
- Support the activity planning as required : attending coordination meetings, sending invitations and collating rsvps, contribution to the negociation of budget and costs-sharing, coordination with the Visibility and Communications Expert to ensure branding requirements are met, etc.
- Monitor service providers advances and invoices for field activities as well as field office cash (when relevant).
- Prepare and coordinate documents required for activities in conference rooms (badges, nameplates, attendance lists, activity evaluatioon forms, per diem receipts).
**Supporting activity implementation**:
- Welcome and register atteendees during activities (in charge of the registration desk): ensuring signature of the participants lists’, preparation and distribution of per diems and collection of supporting documents (boarding passes, visa invoices, etc.).
- Prepare and distribute _per diems _and retrieve supporting documents from participants/experts.
- Prepare, distribute, collect and scan documents completed during activities (agenda, attendance lists, activity evaluation forms).
- Prepare, distribute, collect and scan evaluation forms during activities.
**Supporting activity closure**:
- Collect and prepare supporting documents required for payments (invoices and ERF) and submitting payment requests to HQ.
- Consolidate evaluation data (number of participants, countries represented, female/male ratio, etc).
- Archive activities documents in preparation for audits.
- Update contracts monitoring tool.
Expertise France is the French public international cooperation agency. It designs and implements projects which aim to contribute to the balanced development of partner countries, in line with the Sustainable Development Goals (SDGs) of the 2030 Agenda and the priorities of France’s external action.
The agency achieves this goal by implementing projects in the main areas of public action:
- Democratic, economic and financial governance
- Peace, stability and security
- Climate, agriculture and sustainable development
- Health and human development.
In these fields, Expertise France carries on missions of engineering and the implementation of capacity building projects, of expertise mobilisation, and a function of coordinator associating both public expertise and private sector’s skills.
The ESIWA+ project (“_Enhancing Security Cooperation in and with Asia and the Indo-Pacific_”) is funded by the European Union, together with the German Federal Foreign Office and the French Ministry for Europe and Foreign Affairs. The Action aims to support the strengthening of the EU’s security engagement in and with Asia by supporting tailor-made cooperation with an initial set of nine partners countries (India, Indonesia, Japan, Malaysia, the Philippines, the Republic of Korea, Singapore, Thailand and Vietnam), grouping together EU security-related efforts with the country concerned, in particular in four thematic areas: Counter-Terrorism/Prevention of Violent Extremism (CT/PVE), Cyber Security, Maritime Security and Crisis Management/Addressing Hybrid Threat
