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Administrative Assistant
3 weeks ago
JOB TITLE: Administrative Assistant
REPORTS TO : Senior Finance Officer
:
Provide a variety of clerical and administrative duties for the assigned unit(s)/division.
KEY RESPONSIBILITIES:
- To prepare and preliminary review payment voucher, invoice received, and all supporting documents to verify correctness according to the accounting policy and procedure.
- To prepare and check travel claims according to the travel authorizations and regulations prior to payments. Calculate per diem.
- Prepare and calculate withholding tax form.
- To provide administrative support to payment.
- To prepare and generate the financial reports as needed. Run basic financial reports from Costpoint to support payment team.
- Assists other staff in the unit for photocopying, binding, scanning and filing as necessary.
- Assist payment team in review document in DPA system related to payment process
- Performs other financial duties as assigned
CONTRIBUTIONS:
- Assure that all required documentation is on file.
- Provides updated financial information as requested.
- Prepares withholding tax form
- Contacts bank for necessary financial transactions.
- Type correspondence, papers, faxes, and other written work generated by team members; proofread and edit final materials; ensuring documents are free of spelling, typographical and grammatical errors.
EXPERTISE AND COMPLEXITY:
- Follow-up on requests in an efficient manner.
- Coordinate work assignments with general supervision.
- Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them.
- Ability to organize and effectively process and maintain records and files.
- Ability to type with accuracy and speed.
- Proficiency in spelling, grammar, and punctuation.
- Ability to be resourceful in gathering and giving program information.
TYPE AND NATURE OF CONTACTS:
Routine interaction with others and resolve problem situations with tact.
SUPERVISORY AND BUDGET RESPONSIBILITY
None.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Usual office working conditions in Bangkok
MINIMUM REQUIREMENTS
Diploma in Accounting with 1-3 years’ work experience or
Experience must reflect knowledge, skills, and abilities listed above.
Experience with international NGO preferred
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an
equal opportunity and affirmative action employer
whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a
competitive benefits package
, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
