Senior Supply Chain and Support Service Officer

**TITLE: Senior Supply Chain and Support Service Officer**

**TEAM/PROGRAMME**:Supply Chain

**LOCATION**:Mae Sot, Thailand

**CONTRACT LENGTH**:Open-end contract

**ROLE PURPOSE**:
Under the overall guidance of the Senior Field Coordinator (SFC) and with technical support from the Supply Chain Manager, the Senior Supply Chain and Support Service Officer will be responsible for efficient procuring and storing of all goods/services, logístical management, and coordinate for day-to-day functions, constant evaluate the context and take into account of the changes and facilitate the smooth operations implemented by the Mae Sot Field Office. S/he will be part of the Supply Chain team in contributing to the country KPI of supply chain and purchasing efficiency as well as managing operational risks, including ensuring safety and securing procedures to reduce staff exposure to threats at the field level. The position holder will manage support service function in Mae Sot field office.

**SCOPE OF ROLE**:
**Reports to**:the Senior Field Coordinator with dotted line management by the Supply Chain Manager

**Staff reporting to this post**:3 (Support Services Assistant, Office Maid and Driver)

**Budget Responsibilities**:N/A

**Role Dimensions**:Work closely with the Senior Field Coordinator, Supply Chain Manager, and Safety and Security Manager in ensuring field operation as well as working across functions with the program team, finance, Administrative and Human Resources department.

**KEY AREAS OF ACCOUNTABILITY**:
**Procurement (70%)**
- Accountable for all of the procurement function in the Mae Sot office and responsible for simple to formal procurement thresholds.
- Provide support to the Supply Chain Manager in Open tender threshold and long-term contracts with suppliers.
- Responsible for implementing the policies, and donor’s requirements while also complying with country-specific regulations both SCT and the government’s
- Lead in producing a quality logistics plan including the identification of necessary resources,
- Ensure that supplies are managed well and that the necessary services in use meet appropriateness, cost-effectiveness and Value for Money (VfM) standards
- Be responsible for submitting timely reports on all aspects of procurement and KPI management
- Contribute a part of support for tracking Supply Chain Cost Efficiency or Benefit Reporting (BAF) related to programs in the area and submit BAFs to a reporting line every quarter
- Being part of compliance checking if the right process and procedure is applied especially specific procurements such as Procurement Procedure for Consultancy Services (PPCS), Construction, Food, and NFI products related to program requests in the area

**Asset, Warehousing and Stock Management (10%)**
- Ensure valid documentation of all processes are follow by SCT standard policy and protocol
- Oversee record of all Assets and General Programming Equipment (GPE) on the correct Register databases in Mae Sot Field office
- Maintain and update Mae Sot record, coordinating with Thailand country office
- Ensure effective stock keeping system is in place for all warehouses and perform periodic spot-checks on the stock particularly mid-year stock check including provide stock check report as required by Save the Children’s policy and protocol.
- Ensure that the stock has been properly managed and reporting in the Total Inventory Management system (TIM) including Gift in Kinds (GIKs).
- Ensure stock managed in Mae Sot field office in timely and accurately and work with finance team in stock reconciliation.

**Internal & External Business Partnering and Reporting (5%)**
- Provide support to the Supply Chain Manager related to any new supply chain system roll out and implementation
- Actively participate in the Project Kick-Off, Program Meetings, Awards Review Meeting or related meetings that is related to the Mae Sot Field office Supply Chain to ensure that all information are taken for further planning and related key issues are constructively addressed.
- Manage fleet system and warehousing system aligned with its manuals and procedures related to projects in the area.
- Provide support in ensuring supply chain support to emergency response as assigned by the Senior Field Coordinator.

**Security and Safety (10%)**
- Perform as the Safety & Security Focal Point for the Maesot office.
- Maintain the mobile number as security hotline on 24/7 basis for the project staffs.
- Assist SFC in ongoing management of all parts of the safety security management system, risk assessment and lead the development of local security guidelines.
- Review and updated the policies, procedures and contingency plans as ongoing basis.
- Ensure participation in agreed information gathering mechanisms, specifically representing the organization in inter-organizational and bilateral meetings.
- Communicate, coordinate and share information on all security matters with Safety and Security Mana