Supply Chain Officer

**TITLE: Supply Chain Officer**

**TEAM/PROGRAMME**:Supply Chain

**LOCATION**:Bangkok, Thailand

**CONTRACT LENGTH**:Open end contract

**ROLE PURPOSE**:
The Supply Chain Officer is employed to support the Supply Chain Manager in ensuring effective purchasing goods and services support to non-thematic and thematic delivery services to Save the Children Thailand (SCT) Bangkok office. The post holder will play a crucial part in providing international workshops services in collaboration with Administrative and Safety & security team.

**SCOPE OF ROLE**:
**Reports to**:Supply Chian Manager

**Staff reporting to this post**:N/A

**Budget Responsibilities**:None

**Role Dimensions**:working closely with IT, Finance, Senior HR & Admin Manager, Admin Coordinator and Supply Chian team, 3 rd party’s suppliers, Save the Children International and visitors.

**KEY AREAS OF ACCOUNTABILITY**:
**Procurement (65%)**
- Responsible for International workshops purchasing, fund request and ensure payment on time with suppliers.
- Accountable for country non-thematic procurement up to formal threshold and ensuring related documents (both hard copies and e-copies) to comply with documentation requirements according to SCT and donor policy.
- Support Bangkok based project’s procurement as deemed appropriate.
- Communicate with suppliers to obtain necessary quotes, specifications, and quality information in line with Save the Children Supply Chain quality standards and policies.
- Maintain regular contact with suppliers to good service delivery and value for money under the supervision of the Supply Chian Manager
- Payment request preparation and documentation
- Maintain data entry to monthly procurement tracker according to Key Performance indicator (KPI).
- Provide technical support to field offices on supply market maturity, structure and market availability including ability to negotiate framework agreements with supplies.
- Assist with any procurement activities as assigned by Supply Chian Manager
- Responsible for all Bangkok office utilities monthly payment

**Supply Chain Reporting and Support Services (15%)**
- Support the Supply Chain Manager in coordinating with the Asia Regional Office on Supply Chain matters and attend webinars/trainings/workshops as required.
- Assist the Supply Chain Manager to review new or updated Save the Children Global supply chain related policies and take appropriate recommendations and actions. i.e. Procurement, Assets management, Fleet policy, BAF, KPIs, etc.,
- Provide data and input in preparation for internal and external meetings, ARO and SMT dashboards.
- Support the Supply Chain Manager in capacity building to SCT staff, tailor sessions and provide technical support as needed.

**Asset and Stock Management (20%)**
- Provide the record all Assets and General Programming Equipment (GPE) on the correct Register databases and disposal.
- Support the Supply Chain Manager to ensure all assets are managed according to Save the Children policy (tagged, registered, issued, disposed of correctly, etc.)
- Participate in a yearly physical check of assets and provide the updated asset register to Finance quarterly.
- Maintain the premises, furniture, fittings and all shared equipment in a fully functioning state and replaced as necessary.
- Liaised with office-based staff to collect and procure the office stocked and necessary supplies.
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

**BEHAVIOURS **(Values in Practice)

**Accountability**:
**Ambition**:

- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.

**Collaboration**:

- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
- values diversity, sees it as a source of competitive strength.
- approachable, good listener, easy to talk to.

**Creativity**:

- develops and encourages new and innovative solutions
- willing to take disciplined risks.

**Integrity**:

- honest, encourages openness and transparency; demonstrates highest levels of integrity

**QUALIFICATIONS**
- Thai Nationality
- Bachelor’s degree (preferable in Logistic, Business Administration, Finance, Accountant, Economic)

**EXPERIENCE AND SKILLS**

**Essential;**
- Previous experience in Support Service, Supply Chain, Logistic, administrative role
- Demonstrated skills, experience at least 2 years of Logistics and Administration experience
- Excellent interpersonal, communication/presentation skills, including good level of written and spoken English.
- High level of database management tools and advanced Excel skills.
- Very good organizational and plann