Administrative Assistant

**About Herbert Smith Freehills**

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

**The Opportunity**

We are currently seeking an enthusiastic Administrative Assistant (12-month FTC) to join our Bangkok office. You will be part of the legal support team, consistently provide administrative support to partners, lawyers and support staff to meet client requirements and deliver an exceptional client experience.

**KEY RESPONSIBILITIES**:

- Provide timely and accurate support to legal support assistants, with administrative support needs.
- Cover reception counter over lunchtime and leave days.
- Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Meet required deadlines and negotiate alternate timeframes when necessary.
- Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or lawyer.
- Liaising with business services and other services to coordinate urgent mail and courier requests.
- Develop and maintain a robust file management system for all electronic and hard copy documents.
- Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
- Assist lawyers with petty cash requests, currency requests and expense claims in a timely manner.
- Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner (eg, InterAction).
- Prepare files for archiving and manage return and retrieval of files following firm guidelines.
- Assisting internal and external practice group events and functions.
- Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
- Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
- Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities.
- Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.
- Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.
- Work closely with senior leaders and colleagues across region

**SKILLS, EXPERIENCE AND QUALIFICATIONS**:

- At least 1 year of relevant working experience.
- Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
- Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

**Team**

Disputes

**Working Pattern**

Full time

**Location**

Bangkok

**Contract type**

Fixed Term Contract

**Diversity & Inclusion**

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.