Secretary

2 weeks ago

กรงเทพมหานคร, Thailand PTTEP Full time

PTTEP Services Limited**Key Accountabilities**:

- Manage in-coming and out-going documents for management approval.
- Handle documents sending to external parties e,g, General Comptroller Department, State Audit Office, Department of Mineral Fuel.
- Screen, prioritize, categorize, register and update documents before distributing to responsible persons.
- Ensure the availability of those documents when required by establishing and maintaining good document management in a proper retrievable system so that appropriate actions are taken within due time
- Prepare a variety of official document/material i.e. memos, letter, faxes, and reports; as well as proof read and obtain appropriate signature before distributing to concerned functions including adjust format of document as per company standard
- Collect and extract information and supporting data for meetings, presentations, and reports
- Coordinate and arrange air ticket, hotel reservation, and transportation for VP and staffs. Arrange trips, facilitate conference and seminar as assigned
- Prepare and process purchase/service orders and mission orders, material requisition, expense claims as per Company procedures
- Ensure availability of stationery, consumable items, office supplies, equipment and furniture at all time
- Screen telephone call, answer routine questions, take message and may refer caller to alternative source during VP’s absence. Provide Company’s information as requested from outsiders on a case by case basis.
- Handle sensitive/ confidential matters in discreet and tactful manner, ensuring that matters that require immediate attention are properly referred and/ or handled by responsible person within due time.
- Arrange meetings / appointments among staff and/ or with related as assigned
- Facilitate training and recreation session e.g. arrange meeting venue (inside & outside PTTEP), snack preparation, recreation activities
- Maintain and update Department’s documents and contact lists
- Provide technical assistance to staff as assigned.
- Monitor department expenditure against the budget and inform VP of potential overspending items.

**Job End Results**:

- Accuracy, reliability and timeliness of the Department’s work program and budget proposal
- Accuracy, integrity and neatness of business documents
- Secretarial and administrative services
- Technical assistance services
- Effective and efficient work processes and procedures
- Up-to-date database and smooth document management system with accuracy
- Good cooperation and strong relationship with internal and external parties contributing to good working environment and the positive image of the Company

**Professional Knowledge & Experiences**:

- Bachelor’s Degree in any related field.
- Minimum 1-2 year experiences in secretarial/ technical/administration assistant
- Good knowledge of Company cost accounting, contracting and financial controls
- Computer skills on standard software, Power Point and Presentation
- Good command of written and spoken English.

**Additional Desirable Qualifications**:
Communication and interpersonal skill.

**Work Location**:
Bangkok - Resident

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