Facilities Management Assistant
2 months ago
-Job Code Title:
FACILITIES MANAGEMENT ASSISTANT
Department/ Office:
Buildings Management Sub Unit
Duty Station:
BANGKOK
Posting Period:
4 July 2023-2 August 2023
Job Opening number:
23-FMG-ESCAP ODESPS DA FMU BM-212086-R-BANGKOK (O)
Staffing Exercise ID:
N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Building Management Sub-Unit of the Facilities Management Unit, Division of Administration. The Facilities Management Assistant reports to the Chief of the Building Management Sub-Unit, Facilities Management Unit.
Responsibilities
- Under the direct supervision of the Chief of the Building Management Sub-Unit, Facilities Management Unit, the Facilities Management Assistant will carry out the following duties:
Provides the necessary day-to-day hands-on operation and maintenance of the building automation system (BAS), electro-mechanical installations that include chillers, cooling towers, air handling units, split-gas units, sanitary installations, fire protection systems and other systems associated with high office structures.
- Supervises the commissioning of the installation work and testing of any new systems related to HVAC, building automation system (BAS) and Mechanical equipment, if necessary, in coordination with applicable standards and Safety & Security.
- Oversees, performs and/or participates in all maintenance activities of building facilities and infrastructure as and when required.
- Reviews maintenance requirements in line with standard operating procedures (SOPs) and manufacturers’ recommendations.
- Prepares scope of work, material specifications, drawings, material quantities for the purpose of raising requisitions.
- Inspects and takes remedial actions on emergency repair requests and requirements
- Evaluates the functional needs of requesting departments in terms of the utilities and equipment.
- Prepares and issues work orders and blueprints including appropriate technical data for shops and follows up on the development of the work until completion.
- Monitors adequate supply of spare parts for routine scheduled maintenance, as well as maintenance of logbooks, records, and spare parts’ consumption records
- Inspects areas of the complex to ensure use and maintenance of safety standards and equipment.
- Coordinates construction projects and liaises with shops or contractors and operation section, identifying construction problems and providing solutions.
- Reviews contractors' invoices and assists with cost recovery as required.
- Coordinates, monitors and supervises work performed by contractors to ensure adherence to work schedule and guidelines.
- Ensures the submittal of complete shop drawings and operation manuals when necessary.
- Validates requests for installation or removal of HVAC and mechanical equipment.
- Maintains and updates plans and drawings used as reference information by the unit.
- Compiles documentary evidence on accidents.
- Ensures that projects meet safety and security standards by reviewing them with designated Safety and Security officials.
- Performs other related duties as required.
- Competencies
Professionalism - Thorough knowledge of building services and systems issues, building
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Education
- High school diploma or equivalent is required.
A first-level university degree may be accepted in lieu of two years of required experience.
Post-secondary education in Mechanical engineering, HVAC, BAS or relevant area is desirable.
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