Programme Management Assistant

9 hours ago

กรงเทพมหานคร, Thailand United Nations Full time

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

requirements, and perform a range of essential tasks in the project office.

**Responsibilities**:
Under the direct supervision of the Project Manager, the Programme Assistant will be responsible for the following duties:
Project Administration
- Provides assistance in support of planning and implementation activities and processes for the SMP.
- Researches, compiles, analyses, summarizes, and presents basic information/data on SMP.
- Assists in the coordination of project planning and preparation and monitoring of SMP; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Supports in drafting and disseminating key project communication material and updating and managing the project communication tools (Website, Teams Communications Channel etc.)

Budget and Finance Support
- Assists in the preparation and analysis of programme/project budget proposals including budget performance submissions.
- Assists in the monitoring and evaluation of SMP expenditures and allotments through Umoja; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Supports in the preparation of the annual project cost plan/budget and expenditure tables to be submitted with the report of the Secretary-General at the annual General Assembly sessions.

Procurement Support
- Assists in the development of Expression of Interests (EOIs), Request for Proposals (RFPs), specifications, Statement of Works (SOWs), and Statement of Requirements (SORs).
- Assists in the tender bidding procedures for all service and construction contracts.
- Assists in the management of multiple high value contracts.

General Administration
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Performs a range of essential project-related tasks, including documentation control, drafting reports, distributing meeting agendas and recording meetings, and assisting the project team in other administrative tasks as needed.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Provides guidance and training to new/junior staff.
- Performs other related duties as assigned by the Project Manager.

Competencies

-Professionalism:

- Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clie

  • Programme Management Assistant

    7 months ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes / project and related topics. Assists in the coordination of programme / project planning and preparation; monitors status of programme / project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties...

  • Programme Associate

    1 week ago

    กรุงเทพมหานคร, Thailand UNITED NATIONS DEVELOPMENT PROGRAMME (UNDP) Full time

    **Job Title**: Programme Associate - Partnership/Communications Team (NPSA6) **Bureau**: Regional Bureau for Asia and the Pacific **Agency**: UNDP **Duty Station**: Bangkok, Thailand **Grade**:NB3 **Vacancy Type**:National Personnel Service Agreement (NPSA) **Contract Duration**: 1 year **Background** UNDP is the knowledge frontier organization for...

  • Programme Management Assistant

    3 days ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives. Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents...

  • Programme Management Assistant

    3 months ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global...

  • Programme Assistant

    7 days ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives. Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents...

  • Business Support Assistant

    4 months ago

    กรุงเทพมหานคร, Thailand World Food Programme Full time

    DEADLINE FOR APPLICATIONS 6 October 2024-23:59-GMT+07:00 Indochina Time (Bangkok) ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate...

  • Senior Programme Assistant

    2 months ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP's role as a regional development arm of the United Nations Secretariat is to support its membership with policy...

  • Senior Programme Assistant

    2 months ago

    กรุงเทพมหานคร, Thailand United Nations ESCAP Full time

    -Job Code Title: Senior Programme Management Assistant Department/ Office: Economic and Social Commission for Asia and the Pacific Duty Station: BANGKOK Posting Period: 5 November 2024-4 December 2024 Job Opening number: 24-PGM-ESCAP-246511-R-BANGKOK (O) Staffing Exercise ID: N/A - United Nations Core Values: Integrity, Professionalism, Respect for...

  • Programme Assistant

    4 months ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The Trade, Investment and Innovation Division assists developing countries in the region through providing advisory services, organizing capacity building activities, developing tools and guides and carrying out research and analysis for dissemination to participate more effectively in the global economy. The Sustainable Business...

  • Programme Management Assistant

    1 week ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis,...

  • Regional Programme and Policy Officer

    1 month ago

    กรุงเทพมหานคร, Thailand World Food Programme Full time

    DEADLINE FOR APPLICATIONS 22 December 2024-23:59-GMT+07:00 Indochina Time (Bangkok) ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate...

  • Programme Assistant

    4 days ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...

  • Programme Assistant

    3 days ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...

  • Programme Assistant

    2 weeks ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Assists in the coordination of programme/project planning and preparation work for the Trust Fund for Tsunami, Disaster and Climate Preparedness; monitors status of programme/project proposals and receipt of relevant documentation for review and approval. Compiles, summarizes, and presents basic information/data on specific programmes/project and related...

  • Programme Management Assistant

    4 days ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Provides assistance in support of planning and implementation activities and processes for the SMP. Researches, compiles, analyses, summarizes, and presents basic information/data on SMP. Assists in the coordination of project planning and preparation and monitoring of SMP; takes necessary action to ensure project documents are completed and submitted to...

  • Un Women: Programme Associate, Governance, Peace and Security, Bangkok, Thailand, Sc-7, Service Contract

    3 days ago

    กรุงเทพมหานคร, Thailand United Nations Development Programme (UNDP) Full time

    **_(Local post for Nationals of Thailand) _** **Background**: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human...

  • Business Support Assistant

    2 months ago

    กรุงเทพมหานคร, Thailand World Food Programme Full time

    DEADLINE FOR APPLICATIONS 9 December 2024-23:59-GMT+07:00 Indochina Time (Bangkok) ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate...

  • Programme Management Assistant

    1 week ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    Org. Setting and Reporting - The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy...

  • Programme Assistant

    6 days ago

    กรุงเทพมหานคร, Thailand United Nations (UN) Full time

    Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives. Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents...

  • Programme Management Assistant

    7 days ago

    กรุงเทพมหานคร, Thailand United Nations Full time

    The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis,...