Associate Procurement Officer

1 week ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

ASSOCIATE PROCUREMENT OFFICER
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

28 May 2024-3 June 2024
Job Opening number:

24-PRO-ESCAP-235650-J-BANGKOK(G)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP's role as a regional development arm of the United Nations Secretariat is to support its membership with policy oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Procurement Unit, in the Division of Administration. The incumbent reports to the Chief of Procurement Unit.
Responsibilities
- Under the direct supervision of Chief of Procurement Unit and overall supervision of Director of Administration, the incumbent is required to perform the following functions:

Plans procurement actions for relevant projects and deliverables in support of ESCAP and client offices, covering a diverse range of services and goods including s technically complex and high visibility categories, taking into account local and regional market considerations.
- Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action.
- Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
- Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards quality, prices, delivery, equipment, etc.
- Solicits and evaluates bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements.
- Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Coordinates timely delivery of goods and services.
- Participates in the market and supplier research.
- Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
- Contributes to periodic training and briefing sessions to the Heads of Offices/ Requisitioners/ Administrative Officers/ Administrative Assistants to ensure they keep abreast of latest developments in procurement processes to be followed, in their respective roles in overall acquisition process or delegated authority to conduct Low Value Acquisition process for instance.
- Provides direction and guidance to more junior staff.
- Performs other duties as assigned.
- Competencies
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Education
- Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, law or related field is required.

A relevant first-level university degree in the above fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

- Professional certification in Supply Chain management such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is required.
Work Experience
- A minimum of two years of progressively responsible experience in procurement, contract management, or logistics and supply chain management or related area or the successful completion of the Young Professionals Programme Exami

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