Procurement Officer

6 days ago

กรงเทพมหานคร, Thailand United Nations ESCAP Full time

-Job Code Title:

PROCUREMENT OFFICER
Department/ Office:

Economic and Social Commission for Asia and the Pacific
Duty Station:

BANGKOK
Posting Period:

5 April 2024-11 April 2024
Job Opening number:

24-PRO-ESCAP-232193-J-BANGKOK (X)
Staffing Exercise ID:

N/A
- United Nations Core Values: Integrity, Professionalism, Respect for DiversityOrg. Setting and Reporting
- The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote sustainable and inclusive development and regional connectivity in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership with policy-oriented research and analysis, normative support and technical assistance and capacity building, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Procurement Unit, in the Division of Administration. The incumbent reports to the Chief of Procurement Officer (CPO).
Responsibilities
- Under the direct supervision of the CPO, and overall supervision of the Director of Administration, the incumbent is required to perform the following functions:

Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. information technology, consultancy services, vehicles, catering services, building maintenance materials, office supplies, construction services, furniture, etc.), taking into account local economic and other conditions.
- Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle. Along with the CPO serves as a primary focal point for Procurement, Supply Chain and Contract Management advisory services, guiding and resolving queries from internal clients.
- Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations. Serves as the ESCAP focal point for the deployment of e-tendering across the UN Secretariat. Attends meetings accordingly, able to take decisions with a view to have a smooth implementation of the tool, liaises with other technology stakeholders in ESCAP in order to leverage internal expertise in the deployment of the tool.
- Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
- Establishes and maintains work program and schedule for ongoing contracts and newly-planned ones.
- Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
- Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program. Leads the process improvement implementation in line with the supply chain management reform strategy.
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
- Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc. Leads the digital transformation in the Procurement function.
- Provides guidance to, and supervise, new/junior staff.
- Competencies

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
- Advanced university degree (Master’s degree or equivalent) in business administration, commerce, law or a related field. A relevant first-level university degree in the above fie

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