Human Resources Assistant
4 days ago
Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Prepares personnel actions.
Advises staff on benefits and entitlement and other admin matters.
Administration of entitlementsReviews and processes requests for entitlements and claims.
Maintains Umoja entitlements reference tables.
Assists in the review and processing of data pertaining to conditions of service.
Staff development and career support trainingAssists in the organization and conduct of training courses and workshops with in the team.
Provides logistics and administrative support to trainers.
GeneralProvides general office support services; drafts and/or processes a variety of correspondence and other communications.
Sets up and maintains reference files/records (electronic and paper).
Schedules appointments/meetings, monitors deadlines, etc.
Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
Maintains automated database containing HR related statistics and prepares periodic reports.
Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).
May provide guidance/training to less experienced staff.
Performs other duties as required.
**Planning & Organizing**: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
**Client Orientation**: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationHigh school diploma or equivalent is required.
Work ExperienceA minimum of five years of progressively responsible experience in human resources management, administrative services or related area is required.
Experience in the United Nations Common System or international organizations is desirable.
Experience working with Enterprise Resource Planning software, i.e. SAP or Peoplesoft in HR modules and MS office is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
AssessmentQualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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