Procurement & Administrative Assistant (Npsa5)

7 months ago

Thailand United Nations Development Programme (Asia-Pacific Regional Centre) Full time

**Description**:
**Background**
- The Regional Bureau for Asia and the Pacific (RBAP) of UNDP concentrates its efforts on developing the region’s capacity to promote and accelerate action on its progress towards achieving the Sustainable Development Goals (SDGs). It implements the UNDP Strategic Plan in Asia and the Pacific and delivers on UNDP’s partnerships within the region and with development actors in the region. The Bangkok Regional Hub (BRH) of RBAP is the presence which supports the work of the 25 offices in this region.
- The Operations Support Team (OST) of BRH is a provider of a variety of time-sensitive operational services to clients of the Hub, the UNDP Thailand Country Office [CO] and other agencies which UNDP supports in Thailand.
- Under the guidance and direct supervision of the Procurement and Administration Analyst, the Procurement and Administrative Assistant provides reliable procurement and administrative services.
- The incumbent demonstrates a client-oriented, flexible approach and ability to work with people of different national and cultural backgrounds.

**Duties and Responsibilities**
- Under overall guidance and supervision of the Procurement and Administration Analyst the
- Procurement and Administrative Assistant will perform the following duties and responsibilities:
**1. Support to procurement unit focusing on achievement of the following results**:

- Conduct procurement process and ensure that purchase orders are issued based on the guidelines of UNDP procurement rules and regulations;
- Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts in and outside Quantum;
- Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services, as necessary;
- Assistance to team in tracking service records into corporate system;
- Coordination on supplier approval for OST and clients in follow-up with suppliers for required documents and GSSC for approval;
- Communication with suppliers about the status of respective procurement activity;
- Manage other day-to-day correspondence with both internal UNDP units and external partners as required;
- Other procurement/administrative support as required by the supervisor.

**2. Ensures provision of effective documents management focusing on achievement of the following results**:

- Support record keeping of Procurement Database and electronic copies as relevant.

**3. Support to administrative unit focusing on achievement of the following results**:

- Performing assets physical inventory checking for the required units;
- Logistical services for corporate events.

**4. Contributes to the implementation of sourcing strategy focusing on achievement of the following result**:

- Supports Long-term agreements maintenance for OST;
- Supports periodic updates to T-Station on procurement-related pages;
- Keeps abreast of latest UNDP procurement guidelines as relevant;
- Support to assets and inventory management.

**Institutional Arrangement**
- The Procurement and Administrative Assistant works in close collaboration with the Operations Support Teamin UNDP Bangkok Regional Hub, to exchange information and ensure consistent service delivery. A client-oriented and efficient approach impact on the image of UNDP in the country. The Procurement and Administrative Assistant should make him/herself available during working hour of UNDP Bangkok Regional Hub.

**Competencies**

**Core competencies**
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.**Cross-Functional & Technical competencies**
- Procurement - Procurement Management: The ability to acquire goods, services or works from an outside external source.
- Administration & Operations - Events management: Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
- Business Management - Customer Satisfaction/ Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. Provide inputs to the development of customer ser

  • Assistant Procurement Manager

    8 months ago

    Thailand Argyll Scott Full time

    **Assistant Procurement Manager (Insurance Company)** As the Assistant Procurement Manager for our insurance business, you will play a crucial role in managing both IT and non-IT procurement activities. You will contribute to the development and implementation of efficient procurement processes, policies, and systems. Additionally, as a key member of the...

  • Procurement Manager

    7 months ago

    Thailand บริษัท ไทรทัน เอ็นจีเนียริ่ง แอนด์ คอนสตรัคชั่น จำกัด (มหาชน) Full time

    เครื่องดื่ม/อาหาร/ภัตตาคาร วันนี้ - คุณสมบัติพื้นฐาน - งานประจำ- 10 - 20 ปี- อยุธยาและภาคกลาง- ปริญญาตรีหรือสูงกว่า-...

  • Vp Procurement

    6 months ago

    Thailand PRTR Full time

    Our client is one of the largest producers and distributors of fuel-grade ethanol in Thailand. They are now looking for a dynamic and energetic person to help them as a VP of Procurement. **Key Responsibilities** - Directing the full range of actions required for the contract administration phase (review and consent, post-award conferences with bidders,...

  • Administrative Assistant

    6 months ago

    Thailand Prosper Cap Corporation Limited Full time

    **Job is open to the Citizens of Thai only.** **Responsibilities**: - Answer and direct phone calls in a professional manner. - Organize and schedule appointments and meetings. - Maintain contact lists and distribute correspondence. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Order office supplies...

  • Senior Procurement Officer

    6 months ago

    Thailand T.C. Pharmaceutical Industries Company Full time

    Job Function: Supply Chain & Procurement- Company: T.C. Pharmaceuticals Industries Co., Ltd.- Location: TH**Position Job Scope**: **Job Responsibility**: - Understand the business unit and align Business Service Support requirements. - Liaison procurement process and drive status to meet the timeline. - Be the focal point of contact in terms of commercial...

  • Operating Assistant

    6 months ago

    Thailand Thai Wan Concepts Ltd. Full time

    โฮสเทลในช้างเผือก เชียงใหม่ กำลังเปิดรับสมัครผู้ช่วยดำเนินการเต็มเวลา ยินดีต้อนรับน้องจบใหม่ทุกคน เงินเดือน 12,000 บาทต่อเดือน...

  • Supply Assistant

    4 weeks ago

    Thailand UNICEF Full time

    **Job no**: 577576 **Contract type**: Temporary Appointment **Duty Station**: Bangkok **Level**: G-5 **Location**: Thailand **Categories**: Supply Management, Operations UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At...

  • Senior Procurement Officer

    6 months ago

    Thailand T.C. Pharmaceutical Industries Company Full time

    Job Function: Supply Chain & Procurement- Company: T.C. Pharmaceuticals Industries Co., Ltd.- Location: TH**Position Job Scope**: - Sourcing - Logistics Support Services with budget optimization - Spending analysis and supplier positioning model - Contract monitoring and new contract preparation - Process improvement - Delivery on time & Deliverable **Job...

  • Assistant Procurement Section Manager

    6 months ago

    Thailand T.C. Pharmaceutical Industries Company Full time

    Job Function: Supply Chain & Procurement- Company: T.C. Pharmaceuticals Industries Co., Ltd.- Location: TH**Position Job Scope**: - Be focal point of CAN Line and FMT supplier - Sourcing pneumatic, hydraulic, mechanical - transmission spare part - Strategic interface with assign business units for the propose of business technology. - Understand business...

  • Procurement Senior Officer

    4 weeks ago

    Thailand T.C. Pharmaceutical Industries Company Full time

    Job Function: Supply Chain & Procurement- Company: T.C. Pharmaceuticals Industries Co., Ltd.- Location: TH**Position Job Scope**: **Job Responsibility**: - Liaison Marketing on pitching process and drive status to meet the timeline. - Be focal point of contact in terms of commercial and process for Marketing project. - Prepare the presentation comprehending...

  • Procurement Supply Manager

    8 months ago

    Thailand Argyll Scott Full time

    **Procurement Supply Manager (Food and Non-Food)** Our client is a leading player in the food chain industry, dedicated to ensuring quality and efficiency in procurement processes. With a commitment to excellence and sustainability, we are seeking a skilled Procurement Supply Chain Manager to oversee the procurement operations within our food and non-food...

  • Manpower Supply Administrator

    1 week ago

    Thailand Vinarco Full time

    Job Description: **Position**:Manpower Supply Administrator **Type of Hiring**:1 Year Contract **Location**:Chonburi **Working Hour**:Mon - Fri, 7:30 - 17:00 and Sat half day **Responsibilities**: - Source and procure labor in alignment with construction project requirements. - Oversee and control labor costs to optimize budgetary efficiency. -...

  • Procurement Administrator

    7 months ago

    Thailand TDCX Full time

    #BeMore Do you aspire for a rewarding career that lets you do more and achieve more? Unleash your full potential at work with TDCX, an award-winning and fast-growing BPO company. Work with the world’s most loved brands and be with awesome, diverse people. Be home, belong, and start your journey to #BeMore! Top Reasons to work with TDCX Attractive...

  • Administrative Assistant

    6 months ago

    Thailand Nai Lert Education Co.,Ltd Full time

    **Job Summary** You will support the Executive Director of École Ducasse Nai Lert Bangkok Studio. **Duties & Responsibilities**: - Provide a professional executive support service to the Executive Director to assist in meeting the strategic goals of the Business. **Primary Duties and Directions** - Following the directions of the Executive Director -...

  • Office Administrator

    6 months ago

    Thailand Child's Dream foundation Full time

    **Office Administrator** **Starting date of position - as soon as possible** Together as a team, we at Child’s Dream are here to empower people in the Mekong Sub-Region. We do this by working in partnerships with communities to improve the health and education of their children, youth and young adults for sustainable development. Our Administration Team...

  • Assistant

    6 months ago

    Thailand ABB Full time

    **Assistant**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a...

  • Administrative Assistant

    6 months ago

    Thailand United Nations Office for Project Services Full time

    **Description**: **Functional Responsibilities**: - Under the guidance and direct supervision of the UN Web Buy Team Manager with a secondary reporting line to the BSSC Finance Team Lead, the Administrative Assistant will provide support to the UN Web Buy team assisting the case officers and Catalogue manager in UN Web Buy related tasks. He/she will also...

  • Office Administrator

    7 months ago

    Thailand Jebsen & Jessen Full time

    Position Summary We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities**: - Support general office admin task. - Sort, label, and file documents accurately. - Scan and digitize paper documents for electronic storage. Assist...

  • Senior Operations Manager

    6 months ago

    Thailand RTI International Full time

    Overview **Research Triangle Institute (RTI) **has over 30 years’ experience assisting governments, communities, and the private sector. As a not-for-profit, independent research institute based in North Carolina, USA, RTI has roughly 6,000 employees with global experience implementing international development projects. RTI's Sustainable Growth &...

  • Administrator/purchasing

    6 months ago

    Thailand MENSTEEL Thailand Co Ltd Full time

    Coordinate office activities and operations to secure efficiency and compliance to company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for the upper management - Support budgeting and bookkeeping procedures - Create and update records and databases with...