Ships Agency Administrator Bangkok

4 weeks ago

กรงเทพมหานคร, Thailand Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for a Ships Agency Administrator to join our company in Bangkok, Thailand

In Wilhelmsen Port Services, we provide our customers with peace of mind while we handle their cargo, their vessels, and their crew. Wilhelmsen group handles 75,000 port calls annually, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ ports call as efficient and safe as possible. Shipping is 24/7 operations, out of hours and weekend work will be required as necessary to complete tasks.

Location

The Ships Agency Administrator will be based in Bangkok, Wilhelmsen Port Services Thailand, Ships agency division. The role will be reporting to the Ships Agency Manager or Ships Agency Operations Manager.

Who you are:
Ideally, you are experienced in the maritime industry, ships agent, preferably you already have a solid understanding of the shipping industry and familiar with port regulations and procedure, but if not, we will consider those with the right attitude and desire. You will need to possess a strong Health and Safety focus with a desire to get the job done and get it done right. The ability to work independently is critical, however always remembering you are a part of a team working to be successful together. The ability to work under pressure, to be a problem solver, and a solution provider are important traits to be successful in the role. Reliability, trustworthiness, multitasking, thoroughness, and determination are all characteristics that you also need to possess.

Qualifications/Required experience and skills:

- University/ college degree or equivalent international logistics Diploma’s maritime background, or relevant work experience.
- Good communication skills and command of the English language both written and oral.
- Ability to work independently and systematically.
- Ability to cooperate across organization lines, fast learner, details oriented.
- Ability to work under pressure and meet deadlines through good time management and allocation of priorities.
- Computer literate
- Patient and good attitude

What you will be doing: (Main Responsibilities)
- Responsible for the effective coordinator/administrator of assigned port calls.
- Monitoring the operations, manage incoming/outgoing messages with quick responsive and accurate communications update vessel’s movement to the Principal/Shippers/consignee/ports, other concerned parties.
- Ensure proactive any important issues, delays or unusual events are communicated immediately to principal and all other relevant parties without delay.
- Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the port call.
- Responsible of general tasks, including coordination of all requirement during the vessel’s call, husbandry, crew change, ships spares, delivery of cash to master, all request visiting vessels
- Ensure liaison with stevedores, terminal operators, surveyors as required so that vessels work in the most efficiency and economical quickest turnaround.
- Ensure compliance with Ships agency processes, standards and procedures, including use of the operating system (WASP) correctly.
- Monitor and record expenses that arises during vessels’ port call and after departure of vessels, ensure all invoices are received quickly from vendors and process to finalize all expenses to achieve the set KPI for all disbursement account.
- Establish and maintain vessel’s files and ensure that all transactional systems are real time update.
- Report leads, business opportunities and relevant port updates observed to Manager.

What we can offer:
We offer a culture and work environment of strong leadership, career development and a job that is both challenging and stimulating.
- Competitive remuneration package
- Company laptop
- A sense of stability ensured by permanent employment after trial period.
- Group health/life insurance
- Annual health checkup
- Provident fund scheme
- Full introduction to work/excellent training program
- Our company prioritized employee health, wellbeing, safety, and hybrid working.
- Recognition and reward program

Applying:
Work location: Bangkok Thailand

Application deadline: 1 March 2023

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