Job Opportunity at Regional Integrated Multi-hazard
2 weeks ago
**Available Position Title**:Human Resource and Administrative Assistant**
**Position Description**:
Human Resource and Administrative Assistant reporting to the Head-Operation Support Department implements human resource, and administration policies, procedures, and programs, ensuring adherence to RIMES staff and administration rules and regulations, in support of the operation of the RIMES regional facility, implementation of programs and projects, and of RIMES institutional processes.
**Minimum Qualifications**:
The Human Resources and Administrative Assistant demonstrates ability to work effectively with a wide range of people, with excellent leadership, management, communication, and organizational skills.
**Experience**: At least 3 years of relevant experience in international non-profit organizations
**Skills and Abilities**: Demonstrated ability to work effectively with a wide range of people; excellent written and verbal communication skills; good leadership and management skills; excellent organizational abilities; strategic thinker, able to manage multiple priorities; ability to stay calm in busy and stressful situations; ability to handle disciplinary issues appropriately; good negotiation abilities; multi
- tasking ability; ability to act as a mediator when staff conflicts arise; ability to keep confidential matters confidential; ability to analyze, evaluate, and summarize financial records for accuracy and conformity to procedures, rules, and regulations proficiency in Thai and English
**Personal Qualities**: Exceptional attention to detail and accuracy; ability to work effectively in a multi-tasking and multi-cultural environment; demonstrated ability to work as an integrated team
**Major Duties and Responsibilities**:
**Human Resource**
- Supports human resources department by screening, testing, and interviewing applicants.
- Provides orientation for new staff by providing information packets, reviewing company policies, explaining benefit programs, and obtaining signatures for documents.
- Maintains human resources records for staff by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time.
- Documents and tracks human resources actions by completing forms, reports, logs, and records.
- Sets up and schedules complicated meetings for interviewees, hiring managers, employees, and department heads.
- Accomplishes human resources department and organization mission by completing related results as needed.
**Administration**
- Liaise with government offices for acquisition of expatriate staff visas and work permits. Handling with document and keep track of information of visa and work permit of staff.
- Facilitate acquisitions/ procurement and payments
- Assist the Finance unit in preparing requests for payment forms and summary table of daily/weekly payments, and regular follow up with the donor on payments status, etc.
- Oversees office equipment and supplies, ensuring that all office equipment and supplies, such as stationery, are present and in acceptable condition.
- Maintain inventory of office facility equipment, instruments, furniture, etc.
- Provide reception duties: answering the phone, welcoming visitors, and making/ follow-up of appointments and maintain calendar of work and travel schedules.
- Coordinate work with the clerk for daily administrative work; collect and distribute incoming mail, check the completion and cleanliness of the office, notify the landlord of any damage to the office facilities, supervise the cleaning of the RIMES housing unit in AIT, keep track of the server room A/C cleaning and ensure that A/C is maintained according to the schedule, and manage the transportation needs of staff and visitors.
**Procurement, purchasing and contract management**
- Assess procurement requirements, prepare procurement plans, draft specifications and initiate procurement process
- Assist to prepare procurement / tender documents for PR RFQs, RFPs, P.O. etc for procurement.
- Evaluate tenders and quotation documents as and when required.
- Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors
- Assist to ensure timely procurement of goods/logístical requirement and services through monitoring the procurement progress and follow up with vendors.
- Prepare reports on procurement for project management
**Others**
- Other relevant duties and responsibilities as assigned by the Head-Operation Support Department
**Reporting**:
Head-Operation Support Department and work in close collaboration and coordination with the Human Resource and Administrative Associate.
**Available Position Title**:Finance Management Officer (FMO)**
**Position Description**: Reporting to the Head
- Operation Support Department, the Finance Management Officer is responsible
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