Purchasing Manager

1 week ago

พทยา ชลบร, Thailand Hilton Full time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member because it's with Hilton that we never forget why we're here: to delight our guests, Team Members, and owners alike.

The core responsibilities of the purchasing manager are to ensure the smooth and efficient operation of the purchasing department and to procure the items required by Management at a competitive price without compromising quality.

**What will I be doing?**

As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:

- Be familiar with Hilton's purchasing policies and procedures.
- Supervise and coordinate the work of the Purchasing and Finance team members.
- Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.
- Update the purchase order procedure and brief the team accordingly so that all team members know the limits, approvals and purchase flow.
- Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
- Ensure that competitive quotes are obtained as per policy.
- Review all purchase requests and purchase orders processed by your subordinates.
- Conduct market price surveys in coordination with the Cost Controller and Executive Chef regularly.
- Ensure that price comparisons amongst other hotels are done regularly and that all efforts are exhausted to obtain the best possible quotations.
- Maintain good relations with all hotel departments and suppliers.
- Ensure that all unmatched/open Purchase Orders are investigated and proper actions are proposed and taken regularly.
- Strong knowledge of Microsoft Word, Excel, and hotel inventory/purchasing software.
- Ensure familiarity with and adhesion to all local or global purchasing agreements and that they are in accordance with Hilton's approval authority.
- Timely review of rolling contracts, noting that changes to the update can be carried out at least thrice.
- Obtain Hilton Sourcing Centre's approval before initiating tenders for potential purchase of goods/services over $100,000.
- Undertake analysis of proposals when required and provide recommendations to the Director of Finance.
- Ensure that all month-end procedures are strictly followed and deadlines are met.
- Assist the Executive Chef in ensuring that food costs are mínimal.
- Maintain an adequate and up-to-date filing system, including file management, contracts, bidding documents, purchase orders, etc.
- Liaise with government departments on Animal & Plants Inspection, Wine & Tobacco License, Customs, etc.
- Prepare the outstanding list of purchase orders for month-end purposes.
- Ensure all documentation (purchase orders, invoices, delivery dockets, etc. ) is forwarded to Accounts Payable promptly.
- Conduct regular vendor visitations for high-risk suppliers.
- Minimize the risk of accidents and workers' compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.
- Handle all requests and enquiries promptly, efficiently and friendly.
- Perform any additional tasks assigned to ensure that the department functions smoothly.
- Strictly follow the code of conduct.

**What are we looking for?**

A purchasing manager serving Hilton Brands always works on behalf of our guests and with other team members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Bachelor graduate.
- At least two years of working experience as a Purchasing Supervisor or higher in the hospitality industry.
- Able to lead, provide guidance and develop team members.
- Knowledgeable of supplies.
- Mature and reliable person.
- Good command of both written and spoken English to meet business needs.
- Prior experience in related work preferred.
- Able to be resourceful and creative and maintain flexibility.
- Flexible about work hours, especially at month end and during stock take.

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest accommodations, service, amenities and value. Hilton is

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