Materials Manager
4 days ago
Summary
To ensure the smooth operation and efficient running of the Materials Department while meeting department’s objectives.
- Manages all aspects of purchasing, receiving, storage and inventory control in accordance with the FSMS and HACCP requirements.
- Thorough understanding of the Birchstreet system (Materials Management System).
- Responsible for the issuing and distribution of inventory items within the hotel, and for the accurate and timely allocation of costs to user department.
- Ensures that hotel expenses are minimised through the use of effective purchasing and by obtaining the most competitive prices for goods and services.
- Conducts regular market surveys, obtains competitive quotations and aggressively negotiating in order to reap the maximum price benefits of purchasing power.
- Keeps inventories as low as possible to properly supply the operation’s needs and maximise inventory turnover and space utilisation.
- Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage.
- Monitors all cost in the Materials Department and initiates and maintains measures to control these.
- Implements and enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for.
- Establishes and enforces internal control Policy and Procedure throughout the department, regarding purchasing, receiving, inventory control, issuing and emergency issuing.
- Advises the Manager/General Manager, Director of Finance and Department Heads of the cost and implications of each department’s consumption of inventory and non-inventory items.
- Contributes to all forecasting and business planned activities by providing historical information and cost projections.
- Advises departments directly of any excessive purchases or consumption of inventory and to recommend practices to reduce such cost, including alternative sources for products.
- Obtains and coordinates all product and purchase specifications from the various heads of department by means of a purchase request (PR) and maintains files of these purchase request together with purchase orders (PO).
- Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments.
- Responsible for the creation and maintenance of certain computer data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory.
- Coordinates purchase specifications for food and beverage in conjunction with purchasing, receiving, and issuing.
- Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price.
- Conducts interviews with suppliers, representatives and obtains information, specifications and quotations on any item required.
- Handles all correspondence, negotiation and procurement to the best advantage of the hotel.
- Selects reliable regular supplies for all inventory items and obtains weekly or bi-weekly price list for daily produce and other food and beverage suppliers.
- Places all orders for non-inventory items once the purchase request has been approved by the Director of Finance and Manager/General Manager.
- Places all orders for the inventory items based upon established and audited par stocks and inventory levels.
**Qualifications**:
Qualifications & Requirements:
- Thai nationality (only)
- 3-5 years’experience working in luxary hotel and/or position apply.
- Positive outlook & team player with good communication.
- Creative & passionate by nature, and someone who keeps up with new trends.
- Focused on quality and consistency with keen eye for detail.
- Ability to work well under pressure and keep calm in difficult situations.
- Proactive work style.
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