General Assistant

RESPONSIBILITIES

•Carry out personal tasks for the executive as assigned, such as running errands or coordinating with household staff or external service providers.

•Handle confidential and personal matters with discretion and professionalism.

•Provide additional administrative and executive support as assigned.

• Provide support for catwalk shows and exhibitions, tracking progress and ensuring deadlines are met.

• Maintain weekly update lists for pieces in development.

• Track completion rates and ensure pieces are finalized on time.

•Maintain strict confidentiality and uphold a high level of privacy in all matters.

PHOTOGRAPHY & ARCHIVE MANAGEMENT

• Coordinate final product photoshoots with the studio team.

• Ensure proper labeling of style names, colorways, and installation details.

• Identify and arrange repairs for defective products before photography.

• Maintain an organized archive of images and project references.

COMPONENT SOURCING & LOGISTICS

• Check crystals, chains, and hardware stock before placing new orders.

• Request quotations and manage supplier orders (e.g., Formica, Milestone).

• Track invoices, payments, and shipments, ensuring proper documentation.

• Research and source materials based on project needs, maintaining detailed reports.

• Handle international shipping (London, Osaka, Paris), including packing lists, invoices, and tracking.

LIAISING WITH EXTERNAL SERVICE PROVIDERS

• Manage communications with specialized service providers (stone cutting, 3D scanning, CNC, flocking, etc.).

• Request quotations, purchase orders, and follow up on payments and shipments.

• Coordinate with the London team for overseas orders.

OFFICE MANAGER'S PERSONAL ASSISTANT

• Oversee house rental agreements, payments, and maintenance.

• Manage cleaning staff schedules and household utilities.

• Purchase and track household supplies.

• Track and process monthly household bills and payments

• Maintain schedules for vendors and household services

• Handle miscellaneous personal administrative tasks as required