Event Producer

1 week ago

Bangkok, Bangkok, Thailand Coolkids Thailand Full time

What You'll Do

Event Production Management

  • Plan and execute events from initial briefing to post-event wrap-up
  • Develop comprehensive project timelines, production schedules, and resource allocation plans
  • Coordinate with clients, creative teams, suppliers, vendors, and technical crews
  • Manage event budgets and control costs throughout the production process

On-Site Event Operations

  • Live event leadership: Direct on-site teams during setup, event execution, and breakdown
  • Installation supervision: Oversee booth construction, AV setup, staging, and technical installations
  • Vendor coordination: Manage contractors, suppliers, and technical crews during build phases
  • Real-time problem solving: Handle immediate issues during live events with quick decision-making

Venue and Logistics Management

  • Site surveys: Conduct detailed venue assessments, space measurements, and technical evaluations
  • Logistics coordination: Manage equipment transport, storage, and site access requirements
  • Safety oversight: Ensure compliance with venue regulations and safety protocols
  • Setup/breakdown management: Direct installation and dismantling operations

Communication and Reporting

  • Maintain clear communication with all stakeholders throughout production phases
  • Provide regular progress updates and milestone reports to teams and clients
  • Conduct post-event debriefs and prepare comprehensive project reports
  • Manage client expectations and handle change requests during production

What We're Looking For

Essential Requirements

  • 3-5 years experience in Event Management, Media Production, or Creative Agency roles
  • On-site management expertise with installation supervision and vendor coordination experience
  • Venue assessment skills including space planning, technical requirements evaluation, and logistics coordination
  • Proficient in project management tools (Excel, Google Workspace, Trello) and event planning software
  • Strong problem-solving abilities for high-pressure, real-time event situations
  • Physical readiness for on-site work including long hours during event production periods
  • Thai and English fluency for client communication and vendor coordination
  • Availability for travel and flexible schedules during event execution phases

Preferred Experience

  • Experience with AV systems, staging, and technical installations
  • Knowledge of venue regulations, safety protocols, and permit requirements
  • Background in trade shows, corporate events, or brand activations
  • Familiarity with event production workflows and industry best practices

Personal Qualities

  • Hands-on leadership style who leads by example during event production
  • Detail-oriented with strong organizational and multitasking abilities
  • Solution-focused mindset for managing unexpected challenges during live events
  • Team collaborator who works well with diverse crews and vendor teams
  • Professional resilience - maintains composure during high-stress event situations
  • Passion for events and creating exceptional brand experiences

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