Senior Administrative Assistant

Job Summary
Enevoldsen Services (Thailand) Ltd. is hiring a highly organized and detail-oriented Administrative Assistant to support the operations team. The ideal candidate will have a great energy, excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations and supporting the mission of the organization.
Personal attributes - the most important thing
Can relate to and live by the organizational values
Ability to multitasking and excellence in social skills, energy and enthusiasm in support people
Approaching challenges with positivity, focusing on solutions and showing resilience and initiative to achieve goals with 'Can do attitude"
Taking feedback positively reflects openness, humility and growth mindset, value constructive criticism and use it to improve and see it as an opportunity to grow .
Passionate and creativity about services, foods & beverages
Dedicated team player with a positive and service minded personality
Responsible, self-disciplined and takes ownership
Problem solver with an openness and willingness to learn and adapt continuously
Loyal with a high degree of integrity
Responsibilities:

1.Office Administration and Supplies
Welcome internal and external visitors with a positive and helpful attitude
Answering phones in a professional manner, and routing calls as necessary
Provide various administrative support to internal and visitors including but not limited to taking notes, handling incoming and outgoing mail both local and international
Work closely with the housekeeper to ensure the cleanliness and tidiness of the office area
Ordering daily lunch for staff and other meals as assigned
Arrange new year's gift baskets for vendors in Thailand and outside of Thailand
Coordinate and Communicate with the housekeeper in Oversea on the work schedule, tasks, groceries order, and other requests.
Purchase office inventory and groceries, stock management to ensure stationary, office supplies, equipment, groceries are available at all time
Sourcing products according to specification assigned
Maintain and update vendor's list and pricing
Monitor and coordinate with suppliers to ensure smooth custom clearance and on-time deliveries
2.Scheduling and others
Preparing meeting room and equipment both internal and external meetings
Take the lead in organizing staff activities and social event i.e. staff's birthday, staff meeting, new year's party, etc.
Take the lead to arrange the formal and informal dining both internal and external to ensure all guests satisfy with service experiences
Accommodation booking for internal and external guests, communicate with the vendors on billing and payment
Transportation booking for internal and external guests
Handle the renewal of company's vehicles insurance
Ad-hoc tasks assigned by manager
3.Personal Assistant Duties:
Provide daily administrative support to executives, including managing calendars, scheduling appointments, and organizing meetings.
Handle travel arrangements, including flight bookings, accommodation, and itineraries.
Prepare and edit correspondence, reports, and presentations.
Maintain confidentiality and discretion with sensitive information.
Serve as a liaison between executives and internal/external stakeholders.
Skills and Experience:
Fluency in Thai and English (oral and written)
Excellence communications skills must be able to communicate clearly and effectively convey information
Advance administration skills including Microsoft Word, PowerPoint, Excel and office equipment operation
Wide range of knowledge in fine dining including venue, dishes, service, customer experiences
Good sense in sourcing household items and home decor
Strong organization skills, attention to detail and ability to handle multiple tasks in a fast-paced environment
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