Marketing Admin

Responsibilities

1. Marketing Campaign Operation Support

2. Process vendor invoices related to marketing campaigns, ensuring accuracy and compliance with agreed terms.

3. Coordinate with vendors, Finance, Sales, and cross-functional teams to ensure timely payments.
4. Verify that all campaign-related expenses remain within approved budgets.

5. Maintain proper documentation for audit readiness and compliance purposes.

6. Purchase Management

7. Prepare, submit, and track Purchase Requests (PR) and Purchase Orders (PO) for marketing activities.

8. Ensure PR/PO documentation is complete, accurate, and compliant with company policies.
9. Liaise with Procurement and Finance teams to resolve discrepancies or delays.

10. Maintain an up-to-date PR/PO tracker to provide visibility into budget commitments.

11. Administrative & Coordination Support

12. Assist the marketing team with budget tracking and ad-hoc expense reporting.

13. Maintain accurate records of marketing spend and commitments.
14. Provide administrative support for marketing events and campaigns.
15. Coordinate with internal teams to ensure smooth execution of payment and procurement processes.

Requirements

• Bachelor's Degree in a related field e.g. Business management, Administrative, Economics, Accounting, Engineering, Statistics, Marketing etc.
• Minimum 1 years experienced for similar role.
• Detail oriented, organized, systematic thinking and work well under pressure.
• Ability to work under pressure serving multiple objectives with time constraints.

• Good command in English.

• Proficiency in MS Office, SAP, etc.

• Advanced Excel skills e.g. pivot table, data query and etc. will be a big plus.