Procurement Manager

Job Purpose

The Procurement Manager is responsible for managing the end-to-end sourcing process. This role focuses on identifying, evaluating, and managing supplier relationships to ensure products, services and materials meet quality, cost, and delivery requirements. The position plays a critical role in enabling the business to develop and deliver commercially viable, high-quality products by ensuring the right suppliers, materials, and production capabilities are in place.

Key Responsibilities :

1. Supplier Identification & Development

• Identify, evaluate, and establish partnerships with reliable suppliers, manufacturers, and material vendors across multiple product categories.
• Develop a diverse supplier base capable of supporting a variety of sourcing needs, including fashion, accessories, home décor, and raw materials.
• Conduct regular supplier capability assessments to ensure alignment with business standards, production capacity, and innovation requirements.

2. Vendor Management & Negotiation

• Build and maintain strong relationships with suppliers and manufacturers to ensure long-term collaboration and mutual growth.
• Negotiate pricing, payment terms, production schedules, and delivery timelines to achieve optimal cost and quality outcomes.
• Monitor supplier performance through KPIs such as quality, compliance, delivery reliability, and responsiveness.

3. Costing & Budget Control

• Prepare, analyze, and manage cost sheets to ensure pricing aligns with profitability and margin targets.
• Monitor global material and production cost trends and proactively recommend cost-optimization strategies.
• Support the finance team in budgeting and forecasting related to sourcing.

4. Quality Assurance

• Partner with internal QC teams and external vendors to ensure products and materials meet brand quality standards and regulatory compliance.
• Oversee quality checks at every stage of production and escalate issues proactively for resolution.
• Implement continuous quality improvement initiatives across the supplier network.

5. Production & Logistics Coordination

• Work closely with production and planning teams to manage order approvals, scheduling, and bulk production timelines.
• Track production milestones and coordinate logistics to ensure timely deliveries.
• Resolve production and delivery issues promptly to maintain business continuity.

6. Market & Material Research

• Stay informed about new materials, finishes, and production technologies across relevant categories.
• Monitor industry trends, consumer preferences, and competitor sourcing strategies to drive competitive advantage.
• Identify opportunities for sustainable sourcing and environmentally friendly materials where possible.

Job Specification :

Qualifications

• Bachelor's degree in Supply Chain Management, Business, International Trade, or a related field.
• Additional certifications in sourcing, procurement, or vendor management are advantageous.

Experience

• Minimum 5–7 years' experience in sourcing across fashion, accessories, home decorative products, and/or materials.
• Experience managing overseas suppliers, especially in Asia, is highly preferred.
• Proven success in vendor negotiation, supplier development, and cost optimisation.

Skills & Competencies

• Strong knowledge of global sourcing strategies, supplier management, and procurement best practices.
• Excellent negotiation, costing, and vendor relationship management skills.
• Solid understanding of quality assurance processes and compliance requirements.
• Proficiency in procurement systems, Excel, and project management tools.
• Exceptional cross-functional communication and collaboration skills.
• Analytical mindset with the ability to assess data, costs, and supplier performance effectively.

Personal Attributes

• Commercially minded with a strong focus on value creation.
• Detail-oriented and highly organised, able to manage multiple sourcing projects simultaneously.
• Adaptable and proactive, comfortable in fast-paced and evolving environments.
• Strong relationship builder, fostering trust with internal stakeholders and external partners.

Performance Indicators

• Achievement of target cost savings and margin objectives.
• On-time delivery rates across all sourced products and materials.
• Supplier quality compliance and defect reduction.
• Supplier reliability, responsiveness, and innovation contribution.

Positive stakeholder feedback from design, merchandising, and production teams.