Personal Assistant to CEO

2 weeks ago

Bangkok, Bangkok, Thailand Private Advertiser Full time

Role Summary:

  1. Provide full spectrum professional and personal support to the CEO
  2. Enable the CEO to operate at maximum efficiency in a fast paced, high pressure environment
  3. Act as a trusted, discreet, and execution focused support partner
  4. Work closely with the Executive Assistant

Executive and Personal Logistics:

  • Manage the CEO's daily schedule, movements, and logistics
  • Plan routes, timing, contingencies, and coordination for all engagements
  • Coordinate with driver and security team for smooth and secure execution
  • Proactively manage weekend and out of hours scheduling

Meetings and Engagements:

  • Accompany the CEO to meetings with senior executives and high level stakeholders
  • Prepare venues, materials, refreshments, and meeting logistics
  • Anticipate dress code, protocol, gifts, and cultural considerations
  • Ensure the CEO is fully prepared ahead of all engagements

Documentation and Communication:

  • Manage documents from initiation to completion
  • Review content for clarity, logic, and accuracy
  • Draft and proofread formal correspondence in Thai and English
  • Maintain near perfect accuracy in all written materials

Coordination and Execution:

  • Liaise with internal departments to obtain information and deliverables
  • Communicate confidently with external parties and service providers
  • Conduct cold calls and follow ups to move matters forward
  • Coordinate seamlessly with the Executive Assistant and other Personal Assistant
  • Follow through relentlessly until completion

Research and Advisory Support:

  • Conduct desk research on restaurants, hotels, travel, venues, and gifts
  • Recommend options aligned with the CEO's standards and image
  • Prepare concise summaries and recommendations

Technology and Productivity:

  • Use Microsoft Office confidently
  • Apply basic AI tools such as ChatGPT for drafting and research
  • Continuously improve workflow efficiency

Travel Requirements:

  • Required to travel with the CEO to upcountry locations within Thailand
  • Occasional international travel required including China, France, Spain, and Korea
  • Ability to travel on short notice and adapt to changing schedules

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